Grant Program Guidelines, Application and Final Report Forms

*Please use FY2013 guidelines and application forms. If an FY2013 application form is not available under the program heading in which you wish to apply, it will be posted soon. You may use the FY2012 application forms for draft purposes only.

WVCA Chart of Grant Programs

General Guidelines
All applicants must read the general guidelines before applying for a grant.

Applications Formats
PDF: If you are completing the application in PDF format:

• The form online can be completed in the Acrobat Reader, then printed and mailed in to the Commission office.
• The free Acrobat Reader software will not let you save the forms with your information filled in. 
• Save the blank forms to your computer.
• Print out the forms first and make your notes on a draft, then open the forms and fill them out in the computer.
• When you fill out the form using your browser, use the mouse to click in the first area to fill in.
• The Tab key will take you from field to field. You can back up and change your input by using the mouse. Remember, you can't save the form with your information filled in!
• All narrative questions must be submitted on separate sheets of paper in 12pt font with one inch margins.  Retype the questions and answer completely.

MICROSOFT WORD: If you are completing the application using the Microsoft Word format:

• Forms are compatible with most versions of Microsoft Word 1997 to 2012.
• Save your application often while you work.
• Form fields are highlighted in gray.
• Spell Check does not recognize text in the form fields, so be sure to review and proofread carefully.
• There are no character limits in the form fields. As you type, it will automatically advance to the next page.
• Text is automatically formatted in the form fields – applicant cannot change the font, its size, or color, or paragraph spacing.
• If you have any issues with the form, call the Arts staff at (304)558-0240.

*If you have questions about using the forms, go to the Arts home page and contact the staff member responsible for that program.

American Masterpieces–WV
Deadline: April 1st

Provides support for project that contribute to West Virginian’s access to America’s cultural legacy and an increased awareness of West Virginia’s impact on that legacy
FY2013 American Masterpieces guidelines and application will be posted by March 1.
American Masterpieces PDF
American Masterpieces Final Report

Arts in Education
Deadline: March 1st

Arts in Education-School Based projects and Out Of School Time projects guidelines and application
Provides support for curriculum-based, hands-on projects that involve K-12 students and teachers in the arts during daily instruction AND for arts education programming outside of regular school hours.
School Based and Out of School Time PDF
School Based and Out of School Time WORD
Additional Individual Project Packet for School Based and Out of School Time Projects
Arts in Education-Arts Exposure guidelines and application
Provides support to present touring state, regional, and national performing, literary, and visual artists for K-12 schools.
Arts Exposure PDF
Arts Exposure WORD
Additional Individual Project Packet for Arts Exposure Projects
If you are applying for multiple projects under Arts in Education you may use the Additional Individual Project packet. 
Arts in Education Final Report
Arts in Education Touring Final Report Final Report

Arts Partners
Deadline: March 1st

Provides support for general operating for qualifying organizations. General operating support is a grant made to further the general purpose or work of an organization, rather than for a specific purpose or project. It supports long-standing, stable arts organizations and acknowledges arts services to the community. Arts Partners requires a pre-application process and acceptance into the category prior to making application on March 1.
FY2013 Arts Partners guidelines and application
Arts Partners PDF
Arts Partners WORD
Arts Partners Final Report

Certified Arts Communities

The West Virginia Certified Arts Community (CAC) designation is for communities that have realized the benefits of cooperation between arts and humanities groups, business leaders and jurisdictional agencies.
Certified Arts Community guidelines and application

Challenge America
Deadline: March 1st

Provides support for innovative enhancement of public arts experiences; outreach documentation and evaluation.
FY2013 Challenge America guidelines and application
Challenge America PDF
Challenge America WORD
Challenge America Final Report

Community Arts Project Support
Deadline: March 1st

Provides support for 1) projects in all disciplines that offer arts programming to the public and 2) planning and organizational development projects that strengthen West Virginia arts organizations.
FY2013 Community Arts guidelines and application
Community Arts PDF
Community Arts WORD
If you are applying for multiple projects under Community Arts Project Support you may use the Additional Individual Project packet. 
Additional Individual Project Packet
Community Arts Final Report

Cultural Facilities and Capital Resources
Deadline: July 1st

Provides support for acquisition, construction, renovation, accessibility improvements and capital purchases of durable equipment
FY2012 Grant application packet (300K PDF)
Letter of Intent Requirements (37K PDF)
FY2012 Final Report (250K PDF)
Fast Track Application Packet
FY2012 Fast Track Checklist and Application
Fast Track Checklist and Application in RTF format (if you don't have Word or Wordperfect)

EZ Arts Access
Deadline: April 1st /October 1st

Provides support for small communities and organizations with small budgets. This is a simplified application process with the opportunity for application two times per year, allowing for special opportunities that occur after other WVCA deadlines have passed
FY2013 EZ Arts Access guidelines and application will be posted by March 1.
EZ Arts PDF
EZ Arts Access Final Report

Mini Grants
Deadline: 6 weeks prior to project date

Provides support for schools, non-profit community arts organizations or other non-profit sponsors that do not present a season of events.
FY2013 Mini Grants guidelines and application
Mini Grant PDF
Mini Grant Final Report

Professional Development for Artists
Deadline: February 1st

Provides support for professional and emerging artists seeking ways to expand and/or improve their own work, or share their expertise. Helps art organizations better meet the need of under-served artists
FY2013 Professional Development for Artists guidelines and application
Professional Development for Individuals PDF
Professional Development for Individuals WORD
Professional Development for Individual Artist Final Report

Professional Development for Artists- Organization
Deadline: February 1st

Training and Travel

Provides travel support to conferences, workshops, seminars, and showcases outside of West Virginia.
Training and Travel guidelines and application
Training and Travel PDF

ADA-Accessibility Forms

Accessibility Definitions and Resources
Accessibility Policies and Resources
ADA Transition Plan

W-9/Vendor Registration Forms*

W-9: Request for Taxpayer Identification Number and Certification
Vendor Registration and Disclosure Statement
Vendor Registration Form

*To be approved for a grant processed through the West Virginia Division of Culture and History, an individual or organization must have a current Vendor Registration with the State of West Virginia. If not already registered, a registration form (WV1A) is available from the Division. When completing the form, the most common commodity code used by applicants has been code 962: Miscellaneous Services. The two most common mistakes made by applicants when completing the form have been: (1) the failure to update the registration form with a change of address; (2) and, the failure to name a bank in item 11. To register as a vendor or to update vendor registration, complete the form and mail an original copy signed in blue ink directly to: West Virginia Division of Culture and History, Arts Section, The Cultural Center, 1900 Kanawha Boulevard, East, Charleston, WV, 25305-0300.

Individuals and organizations applying for grants processed through the West Virginia Division of Culture and History must also have a certified Taxpayer Identification Number. Internal Revenue Service Form W-9 is used to certify taxpayer identification using an individual applicant's Social Security Number or a corporation's Federal Employer Identification Number. The Division requires an updated Form W-9 for each grant submitted. Form W-9 is available from the Division or from the IRS web site. Mail the original copy of Form W-9 signed in blue ink to the Division at the above address.