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Grant Program Guidelines, Application and Final Report Forms

*American Masterpieces, Arts in Education, Arts Partners, Challenge America, Community Arts Project Support, and Professional Development applicants: FY2015 forms will be available by November 1, 2013. Applications must be submitted on FY2015 forms. FY2014 applications will remain on the website for drafting purposes until the new applications are available. If you have questions about applications, please contact the Arts Section staff at 304-558-0240. Use the final report forms currently available for download regardless of fiscal year until updated forms are posted. *


WVCA Chart of Grant Programs

General Guidelines
All applicants must read the general guidelines before applying for a grant.


Applications Formats
PDF: If you are completing the application in PDF format:

MICROSOFT WORD: If you are completing the application using the Microsoft Word format:

*If you have questions about using the forms, go to the Arts home page and contact the staff member responsible for that program.


American Masterpieces–WV
Deadline: April 1st

Provides support for project that contribute to West Virginian’s access to America’s cultural legacy and an increased awareness of West Virginia’s impact on that legacy.
American Masterpieces Guidelines and Application
American Masterpieces Final Report

 

Arts in Education
Deadline: March 1st

School Based and Out Of School Time Projects
Provides support for curriculum-based, hands-on projects that involve K-12 students and teachers in the arts during daily instruction AND for arts education programming outside of regular school hours.
AIE School Based and Out of School Time Projects guidelines and application
Additional Individual Project Packet for School Based and Out of School Time Projects
Arts Exposure Projects
Provides support to present touring state, regional, and national performing, literary, and visual artists for K-12 schools.
AIE Arts Exposure Projects guidelines and application
Additional Individual Project Packet for Arts Exposure Projects
If you are applying for multiple projects under Arts in Education you may use the Additional Individual Project packet. 
Arts in Education Final Report
Arts in Education Touring Final Report Final Report

 

Arts Partners
Deadline: March 1st - New applicants must submit a letter of intent by Oct 1st. Pre-application form will be supplied after letter of intent is received.

Provides support for general operating for qualifying organizations. General operating support is a grant made to further the general purpose or work of an organization, rather than for a specific purpose or project. It supports long-standing, stable arts organizations and acknowledges arts services to the community. Arts Partners requires a pre-application process and acceptance into the category prior to making application on March 1.
Arts Partners guidelines and application

 

Certified Arts Communities

The West Virginia Certified Arts Community (CAC) designation is for communities that have realized the benefits of cooperation between arts and humanities groups, business leaders and jurisdictional agencies.
Certified Arts Community guidelines and application

 

Challenge America
Deadline: March 1st

Provides support for innovative enhancement of public arts experiences; outreach documentation and evaluation.
FY2015 Challenge America guidelines and application
Challenge America Final Report

 

Community Arts Project Support
Deadline: March 1st

Provides support for 1) projects in all disciplines that offer arts programming to the public and 2) planning and organizational development projects that strengthen West Virginia arts organizations.
Community Arts guidelines and application
If you are applying for multiple projects under Community Arts Project Support you may use the Additional Individual Project packet. 
Additional Individual Project Packet
Community Arts Final Report

 

Cultural Facilities and Capital Resources
Deadline: July 1st

Provides support for acquisition, construction, renovation, accessibility improvements and capital purchases of durable equipment
Letter of Intent Requirements (37K PDF)
FY2015 Cultural Facilities in MS WORD format
FY2015 Fast Track in MS Word format
FY2012 Final Report (250K PDF)

 

EZ Arts Access
Deadline: April 1st /October 1st

Provides support for small communities and organizations with small budgets. This is a simplified application process with the opportunity for application two times per year, allowing for special opportunities that occur after other WVCA deadlines have passed.
EZ Arts Access guidelines and application
If you are applying for multiple projects, use the EZ Arts Access Additional Project Forms packet.
EZ Arts Access Final Report

 

Mini Grants
Deadline: 6 weeks prior to project date

Provides support for schools, non-profit community arts organizations or other non-profit sponsors that do not present a season of events.
FY2014 Mini Grants guidelines and application
Mini Grant Application
Mini Grant Final Report

Professional Development for Artists
Deadline: February 1st and October 1st

Provides support for professional and emerging artists seeking ways to expand and/or improve their own work, or share their expertise. Helps art organizations better meet the need of under-served artists
FY2015 Professional Development for Artists guidelines and application
Professional Development for Individual Artist Final Report

 

Professional Development for Artists- Organization
Deadline: February 1st and October 1st

Provides support for professional and emerging artists seeking ways to expand and/or improve their own work, or share their expertise. Helps art organizations better meet the need of under-served artists
FY2015 Professional Development for Artists ľOrganization guidelines and application
Professional Development for Artists Organization Final Report

 

Training and Travel

Provides travel support to conferences, workshops, seminars, and showcases outside of West Virginia.
Training and Travel guidelines and application
Training and Travel PDF

 

ADA-Accessibility Forms

Accessibility Definitions and Resources
Accessibility Policies and Resources
ADA Transition Plan
ADA Checklist

 

W-9/Vendor Registration Forms*

W-9: Request for Taxpayer Identification Number and Certification
Vendor Registration and Disclosure Statement
Vendor Registration Form

*To be approved for a grant processed through the West Virginia Division of Culture and History, an individual or organization must have a current Vendor Registration with the State of West Virginia. If not already registered, a registration form (WV1A) is available from the Division. When completing the form, the most common commodity code used by applicants has been code 962: Miscellaneous Services. The two most common mistakes made by applicants when completing the form have been: (1) the failure to update the registration form with a change of address; (2) and, the failure to name a bank in item 11. To register as a vendor or to update vendor registration, complete the form and mail an original copy signed in blue ink directly to: West Virginia Division of Culture and History, Arts Section, The Cultural Center, 1900 Kanawha Boulevard, East, Charleston, WV, 25305-0300.

Individuals and organizations applying for grants processed through the West Virginia Division of Culture and History must also have a certified Taxpayer Identification Number. Internal Revenue Service Form W-9 is used to certify taxpayer identification using an individual applicant's Social Security Number or a corporation's Federal Employer Identification Number. The Division requires an updated Form W-9 for each grant submitted. Form W-9 is available from the Division or from the IRS web site. Mail the original copy of Form W-9 signed in blue ink to the Division at the above address.