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Grant Program Guidelines, Application and Final Report Forms


General Guidelines
All applicants must read the general guidelines before applying for a grant.


American Masterpieces–WV
Deadline: April 1st

Description: Provides support for projects that seek to connect West Virginians with America’s cultural legacy and increase their awareness of West Virginia’s impact on that legacy.
Eligibility: Nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs from $2,000 to $10,000
American Masterpieces Guidelines and Application
American Masterpieces Final Report

Arts in Education – School-Based and Out-of-School-Based Projects
Deadline: March 1st

Description: Provides support for curriculum-based, hands-on projects that involve K-12 students and teachers in the arts during daily instruction or outside of regular school hours.
Eligibility: West Virginia schools and nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs
AIE School Based and Out of School Time Projects guidelines and application
Additional Individual Project Packet for School Based and Out of School Time Projects

Arts in Education – Arts Exposure Projects
Deadline: March 1st

Description: Provides support to present performing, literary, and visual artists to students in grades K-12.
Eligibility: West Virginia schools, nonprofit 501(c)3 arts organizations, both touring and presenting, as well individual artists and artist collectives in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs
AIE Arts Exposure Projects guidelines and application
Additional Individual Project Packet for Arts Exposure Projects
If you are applying for multiple projects under Arts in Education you may use the Additional Individual Project packet. 
Arts in Education Final Report
Arts in Education Touring Final Report Final Report

Arts Partners
Deadline: March 1st
Letter of intent for new applicants due October 1; pre-application by November 1

Description: Provides general operating support for long-standing, stable arts organizations to further the general purpose or work of an organization rather than for a specific purpose or project.
Eligibility: Qualifying organizations with annual operating budgets of at least $100,000
Funding Level: From $10,000 to $100,000
Contact staff for FY2016 guidelines and application.
Arts Partners Final Report

Certified Arts Communities
Application Deadline: Rolling

Description: A special designation for communities that have realized the benefits of cooperation among arts and humanities groups, business leaders and jurisdictional agencies.
Eligibility: West Virginia communities that demonstrate collaborations between arts, humanities and heritage tourism groups, business leaders and governing bodies.
Certified Arts Community guidelines and application

Challenge America – WV
Application Deadline: April 1; Letter of intent: Dec. 1

Description: Provides support for innovative enhancement of public arts experiences, outreach documentation and evaluation with an emphasis on new programming or expansion of existing arts programming.
Eligibility: West Virginia schools and nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs with a maximum of $15,000
FY2016 Challenge America guidelines and application
Challenge America Final Report

Community Arts Project Support
Deadline: March 1st

Description: Provides support for projects in all disciplines that offer arts programming to the public and planning and organizational development projects that strengthen West Virginia arts organizations. Sub-categories include presenting artists, performing arts, visual arts, media arts, folk/traditional arts, re-granting, planning, community connections and staffing support.
Eligibility: West Virginia schools and nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs
Community Arts Project Support Guidelines
Community Arts Project Support Application
If you are applying for multiple projects under Community Arts Project Support you may use the Additional Individual Project packet. 
Additional Individual Project Packet
Community Arts Final Report
If you are reporting on multiple projects under Community Arts Project Support you may use the Additional Individual Project Final Report Packet.
CAPS Additional Individual Project Final Report Packet

Cultural Facilities and Capital Resources
Letter of intent: April 1; Application Deadline: July 1

Description: Provides support for the acquisition, construction and renovation of arts venues, accessibility improvements and capital purchases of durable equipment.
Eligibility: West Virginia schools and nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs for requests of between $2,500 and $500,000
Letter of Intent Requirements (37K PDF)
FY2015 Cultural Facilities in MS WORD format
FY2012 Final Report (250K PDF)

Cultural Facilities and Capital Resources Fast Track
Application Deadline: Rolling

Description: Provides emergency support for the acquisition, construction and renovation of arts venues, accessibility improvements and capital purchases of durable equipment.
Eligibility: West Virginia schools and nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs for requests of between $2,000 and $10,000
FY2015 Fast Track in MS Word format
FY2012 Final Report (250K PDF)

EZ Arts Access
Deadline: April 1st and October 1st

Description: Provides support for small communities and organizations with small budgets. This is a simplified application process with the opportunity to apply two times per fiscal year, allowing for special opportunities that occur after other WVCA deadlines have passed.
Eligibility: West Virginia nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs, not to exceed $3,000
EZ Arts Access guidelines and application
If you are applying for multiple projects, use the EZ Arts Access Additional Project Forms packet.
EZ Arts Access Final Report
If you are reporting on multiple projects under EZ Arts Access you may use the Additional Individual Project Final Report Packet.
EZ Arts Additional Individual ProjectFinal Report Packet

Mini Grants
Deadline: 6 weeks prior to project date

Description: Provides support for schools, nonprofit community arts organizations and other nonprofit sponsors for the presentation of West Virginia that do not present a season of events.
Eligibility: West Virginia schools and nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs, not to exceed $1,000
Mini Grant Application
Mini Grant Final Report

Professional Development for Artists
Deadline: February 1st and October 1st

Description: Provides support for professional and emerging artists to expand or improve their work or share their expertise.
Eligibility: At least 18 years of age and a legal resident of West Virginia for at least one year.
Funding level: Up to 75 percent of eligible costs for the first year, not to exceed $2,500; Up to 50 percent of eligible costs for subsequent years, not to exceed $2,500
FY2016 Professional Development for Artists guidelines and application
Professional Development for Individual Artist Final Report

Professional Development for Artists- Organization
Deadline: February 1st and October 1st

Description: Provides support for art organizations that meet the needs of underserved artists by offering programs that help them expand or improve their work.
Eligibility: West Virginia nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 75 percent of eligible costs for the first year, not to exceed $5,000; Up to 50 percent of eligible costs for subsequent years, not to exceed $5,000
FY2016 Professional Development for Artists –Organization guidelines and application
Professional Development for Artists Organization Final Report

Training and Travel
Application Deadline: At least 6 weeks before event

Description: Provides travel support to artists, arts administrators and arts educators for conferences, workshops, seminars, and showcases outside of West Virginia.
Eligibility:Artists who are at least 18 years of age and a legal resident of West Virginia for at least one year and West Virginia nonprofit 501(c)3 arts organizations in good standing with the West Virginia Commission on  the Arts.
Funding Level: Up to 50 percent of eligible costs
Training and Travel PDF

ADA-Accessibility Forms

Accessibility Definitions and Resources
Accessibility Policies and Resources
ADA Transition Plan
ADA Checklist

W-9/Vendor Registration Forms*

W-9: Request for Taxpayer Identification Number and Certification
Vendor Registration and Disclosure Statement
Vendor Registration Form
Vendor Registration: To be approved for a grant processed through the West Virginia Division of Culture and History, an individual or organization must have a current Vendor Registration with the state of West Virginia. To register as a vendor or to update vendor registration, complete the form and mail an original copy signed in blue ink directly to: West Virginia Division of Culture and History, Arts Section, The Cultural Center, 1900 Kanawha Boulevard, East, Charleston, WV, 25305-0300.
Taxpayer Identification Number: Individuals and organizations applying for grants also must have a certified Taxpayer Identification Number. Internal Revenue Service Form W-9 is used to certify taxpayer identification using an individual applicant's Social Security Number or a corporation's Federal Employer Identification Number. The division requires an updated W-9 form for each grant submitted. Mail the original copy of the W-9, signed in blue ink, to the division 1900 Kanawha Blvd. East, Charleston, W.Va. 25305.