ADVICE FOR AUTHORS
From the Editor:
I am putting on one of my other hats this month to offer some suggestions as the cataloger for the Archives and History Library collection. Many of the titles we receive for the collection are self-published, thanks to the ease and convenience of our personal computers today. Few authors are aware of library cataloging rules and requirements when naming their works or designing their title pages. As a cataloger, I may not be able to fully identify the author, date or place of publication, even though I personally know the facts, if the information is not given on the title page. I am also required to use the title as it appears on the title page, not the front cover or the spine of the book, as the main title. In addition, if the writer has put different wording in all three places, I must add the cover title and the spine title in the cataloging as variant titles. Inexperienced catalogers may not always remember to include the extra title listings, making it difficult to locate your book. If you have ever used a library catalog to locate genealogies, county record transcriptions, local histories, etc., you may have had difficulty finding what you wanted for these reasons. Archives and History News would like to help both you (or your organization) as an author and publisher, and me and my fellow librarians as catalogers by offering some suggestions and samples of ways to make sure that researchers can find your book and that librarians can give you proper credit as its author.
PUBLISHING YOUR OWN WORK
HOW TO AVOID INDUCING MIGRAINES IN LIBRARIANS
The goal of an author is to share ideas and information. The goal of the library cataloger is to make each work as accessible as possible to the library's patrons so that the author's work can be located and used. The following guidelines are offered to help both the author and the librarian to achieve their goals. You need not adhere to these suggestions in order to have your work accepted for the Archives and History Library collection. Your work will be gratefully received, cataloged and placed in the collection regardless of format.
Using a printer who is not a professional publisher:
Title page tips:
Selling your work:
Donations to the Archives and History Library:
The Archives and History Library is very grateful for the many individuals and organizations who have published their research and transcribed public records for use by the public. You are producing valuable tools for genealogists and historians that commercial publishers seldom print. Research in these fields would suffer greatly without your efforts. Keep up the good work!
HISTORY DAY 2001
On March 22, 2001, the State Capitol Rotunda was filled with history buffs and genealogists for the fifth annual History Day at the West Virginia Legislature. History Day is a cooperative effort of the West Virginia Archives and History Commission, West Virginia Division of Culture and History, West Virginia Historical Society, West Virginia Historical Association, West Virginia Association of Museums, Preservation Alliance of West Virginia, Mining Your History Foundation and Friends of West Virginia Culture and History.
History Hero Awards were presented to fifty West Virginians in recognition of their efforts to preserve local and regional history. The West Virginia Archives and History Web site at www.wvculture.org/history/histhero provides the name of each honoree, a brief description of the activities for which the person was chosen, and identifies the organizations that nominated them. Congratulations to all of the History Heroes for 2001!
MARCH NEW TITLES
The Fowler Ancestral Line of Louise Kiger (Humphreys) Morrison: Louise Humphreys Morrison, 1989.
The Cavet Ancestral Line of Louise Kiger (Humphreys) Morrison: Ms. Morrison, 1987.
The Harlan, Hurst and Ellis Ancestral Lines of Louise Kiger (Humphreys) Morrison: Ms. Morrison, 1987.
The Wylie Ancestral Line of Louise Kiger (Humphreys) Morrison: Ms. Morrison, 1987.
Winkley, Kiger and Related Families: Louise Humphreys Morrison, 1999.
Fennessy of the County Tipperary: Chronicle of an Irish Family: Richard J. Fennessy, 1999.
The Ancestors of Rex Hilburn Madeira, Sr.: Pauline Hardin Madeira, 1999.
The Yearbook of Experts, Authorities and Spokespersons: Broadcast Interview Source, 2001.
History of Shirley, West Virginia: Anne Mish, no date.
Salem Memories: [Anne Mish], no date.
History of the Center Point Covered Bridge: Swiger Run Pictorial History Library, Inc., 2000.
Pictorial History of West Union: Doddridge Co. W. Va.: Swiger Run Pictorial History Library, Inc., 2000.
Pictorial History of Riggins Run Community: Anne Mish, 2000.
West Union & Doddridge Co., W. Va.: Anne Mish, no date.
A Pictorial Salute to Our Service Men Who Fought for Our Country: Doddridge County W. Va.: Anne Mish, no date.
Center Point History of Old Allen & Coffman Stores: Doddridge Co. W. Va.: Anne Mish, no date.
A Pictorial View of 1950 Flood: Anne Mish, no date.
A Pictorial View of Tornado Hits Doddridge County: 1986: Anne Mish, no date.
A Pictorial View of Harrison County: Anne Mish, no date.
Index to St. Louis, Missouri, Marriages: [1804- 1876] Edward F. Mochel, 1999.
West Virginia: Wende Fazio, 1999.
Gauley River Camp: Gauley River Camp School Association, 1927.
2000 Statistical Handbook: West Virginia Research League, 2000.
The Americanization of West Virginia: Creating a Modern Industrial State: John Hennen, 1996.
What's in a Name?: Leonard R. N. Ashley, 2000.
DON'T THROW IT AWAY!!
Spring cleaning, yard sale and flea market season will be here soon! If you are cleaning out pamphlets, books, old West Virginia newspapers and magazines, city directories and telephone books, photographs, postcards, letters, etc., please check with Archives and History staff . You may have items we can add to the Archives Collection. Items do not have to be very old to be of interest to us. You may find potential donations while searching through other people's discards or library book sales. We are always interested in hearing about your finds; however, please do not send items to us without checking with us by mail or phone. Items we have accepted recently from yard sale or flea market scavengers include community festival programs, scrapbooks, high school yearbooks, church histories and directories, business ledgers, glass catalogs, and tourism brochures. We are interested in duplicate copies of some items and in each edition of a title for the collection, so often we are grateful to acquire additional copies of things already in the library. We particularly would like to receive donations of hardback and paperback books in good condition by West Virginia authors, both fiction and non- fiction. Some West Virginia authors are Homer Hickam, Sharyn McCrumb, Pearl Buck, Henry Louis Gates, Mary Lee Settle, Eugenia Price, Stephen Coontz, Cynthia Rylant (including her children's books), Otis Rice, Jayne Anne Phillips and Christopher Janus.
CALENDAR OF EVENTS
CHECK OUR WEB SITE (http://www.wvculture.org/history) FOR GENEALOGICAL and HISTORICAL SOCIETY MEETING ANNOUNCEMENTS, AND FOR MORE COMPLETE INFORMATION ON ACTIVITIES LISTED BELOW:
"BEGINNING GENEALOGY" WITH MARY LOU HENDERSON. APRIL 17. Ohio County Public Library.
ANNUAL GENEALOGY FAIR, APRIL 21. West Augusta Historical and Genealogical Society, Wood County Courthouse.
"MAINTAINING HISTORIC LOG STRUCTURE SEMINAR," APRIL 27. Prickett's Fort State Park.
ANNUAL WEST VIRGINIA BLACK HISTORY CONFERENCE, APRIL 30-MAY 1. West Virginia State College History Dept., Institute.
GENEALOGY FAIR, MAY 12. West Virginia Genealogical Society, Elkview.
"LINCOLN'S MEN: HOW PRESIDENT LINCOLN BECAME FATHER TO AN ARMY AND A NATION," MAY 22. William C. Davis, speaker. The Cultural Center, Charleston.
MEMORIAL DAY, MAY 28. Archives Library will be closed.
BLUE AND GRAY REUNION 2001, 140TH ANNIVERSARY OF THE BATTLE OF PHILIPPI, MAY 31-JUNE 3. Philippi.
WEST VIRGINIA DAY, JUNE 20. *Archives Library will be open.
3RD ANNUAL STONEWALL JACKSON CIVIL WAR SEMINAR, JUNE 30. Pricketts Fort State Park.
*Only the Archives Library will be staffed--all other Archives offices will be closed. The State Museum will be open any time the Archives Library is open. The West Virginia Library Commission Library in the Cultural Center is closed weekends and all holidays.
ARCHIVES LIBRARY HOURS ARE 9:00 A.M. TO 5:00 P.M. MONDAY THROUGH FRIDAY, AND 1:00 P.M. TO 5:00 P.M. ON SATURDAYS. HOLIDAY HOURS ARE AS POSTED.
ARCHIVES AND HISTORY STAFF
Fredrick Armstrong: Director
Debra Basham: Archivist (photographs, special collections)
Greg Carroll: Historian (Civil War, Native American history)
Dick Fauss: Archivist (microfilm and moving images)
Elaine Gates: Part-time Library Assistant (microfilming and microfilm repairs)
Joe Geiger: Historian (Web page)
Ed Hicks: Photographer (archival photography, darkroom)
Mary Johnson: Historian (West Virginia History)
Jaime Lynch: Library Assistant (Records of the 1700's and early 1800's, Pennsylvania)
Cathy Miller: Library Assistant (WV State documents, periodicals)
Sharon Newhouse: Secretary
Harold Newman: Library Assistant (microfilming, Revolutionary War)
Pat Pleska: Part-time Library Assistant (Clipping File)
Susan Scouras: Librarian (cataloging, Kentucky, library collection, newsletter editor)
Bobby Taylor: Library Manager
Nancy Waggoner: Office Assistant
Contract employees working on special projects:
Constance Baston, Allen Fowler and Leah Jeanette Stover.
We need volunteers to assist with several different projects in the Archives and History Library. High school and college students seeking public service hours are welcome. Please call for further information.
This newsletter is a publication of :
The Division of Culture and History
Archives and History
The Cultural Center
1900 Kanawha Boulevard, East
Charleston, WV 25305-0300
Nancy Herholdt, Commissioner
Archives and History News