|
1.1 The Physical Space Housing the Records |
Active
Records Area |
Inactive
Records Area A |
Inactive
Records Area B |
|
1.1.A
Temperature (in degrees Fahrenheit) |
Assessor 74 office Circuit Clerk NA office County Clerk NA office Sheriff 75 office Prosecuting Attorney 78 office |
Assessor NA Circuit Clerk NA closet in 911 center County Clerk NA vault Sheriff NA 911 Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Humidity (record as
relative humidity) |
Assessor 39 office Circuit Clerk NA office County Clerk NA office Sheriff 38 office Prosecuting Attorney 34 office |
Assessor NA Circuit Clerk NA closet in 911 center County Clerk NA vault Sheriff NA 911 Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
1.1.B Windows
(record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk no County Clerk yes Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
1.1.C Pollutants and other hazards to records |
|
|
|
|
Mold – active
(record as yes/no) |
Assessor no Circuit Clerk NA County Clerk NA Sheriff NA Prosecuting Attorney NA |
Assessor no Circuit Clerk NA County Clerk NA Sheriff NA Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Mold – inactive (record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Moisture, Dampness (record as yes/no) and note where |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Animals – alive
note kind |
Assessor no Circuit Clerk no County Clerk NA Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk NA Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Animals – past
note kind |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney NA |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Insects – alive
note kind |
Assessor no Circuit Clerk no County Clerk yes dust mites, spiders Sheriff no Prosecuting Attorney yes bees |
Assessor no Circuit Clerk no County Clerk yes dust mites, spiders Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Insects – past note kind |
Assessor no Circuit Clerk no County Clerk NA Sheriff no Prosecuting Attorney NA |
Assessor no Circuit Clerk no County Clerk NA Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Dust or grime on records |
Assessor no Circuit Clerk no County Clerk yes Sheriff no Prosecuting Attorney no |
Assessor yes Circuit Clerk no County Clerk yes Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
1.1.D Fire suppression and detection systems |
|
|
|
|
Fire extinguishers
(record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff no Prosecuting Attorney no |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Sprinklers
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk yes County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
1.1.E Type of security systems in place |
|
|
|
|
Guards at entrance to area (record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Locked or limited access to areas with records
(record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Alarm system
(record as yes/no) |
Assessor no Circuit Clerk yes County Clerk no Sheriff yes panic Prosecuting Attorney yes panic |
Assessor no Circuit Clerk yes County Clerk no Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Secured doors/windows (record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff NA Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Panic Button
(record as yes/no) |
Assessor Circuit Clerk Sheriff yes Prosecuting Attorney yes |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
|
Key card access
(record as yes/no) |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Comments: Main area of Assessor's office is four rooms.
1.2, 1.4, and
1.5 Quantity of Records Held and Condition of Records
|
Location |
Record Type |
Volume |
Condition |
|
Assessor office – Map Room |
File drawers |
4 drawers letter size, 4 drawers legal size |
Clean |
|
Assessor office – Map Room |
Maps |
2 boxes, rolled up |
Clean |
|
Assessor office – Map Room |
Hanging Files |
14 plats |
Clean |
|
Assessor office – Map Room |
Lateral Drawers |
2 36x11x18 each |
Clean |
|
Assessor office – Room 2 |
Hanging Plats & Maps |
170 |
Clean |
|
Assessor office – Room 2 |
Land Books (1922-2002) |
97 books |
1922-1945 need repair |
|
Assessor office – Room 2 |
Personal Property |
5 books |
Clean |
|
Assessor office – Room 2 |
Record Cards |
6 fireproof drawers 21x8x30 each |
Clean |
|
Assessor office – Room 2 |
File drawers |
24 drawers legal size, 14 drawers letter size |
Clean |
|
Assessor office – Room 2 |
Lateral Drawers |
12 drawers 36x11x18 |
Clean |
|
Circuit Clerk office – Active Room |
Criminal, Civil, Juvenile, Domestic, Adoption,
Guardian, Abuse & Neglect, Divorce, etc. |
132 drawers letter size, 28 drawers legal size |
Clean |
|
Circuit Clerk office – Active Room |
Can Files |
653 |
Clean |
|
Circuit Clerk office – Active Room |
File drawers |
27 3x5x20 |
Clean |
|
Circuit Clerk office – Active Room |
Civil Order |
39 small books |
Clean |
|
Circuit Clerk office – Active Room |
Criminal Order |
18 small books |
Clean |
|
Circuit Clerk office – Active Room |
Chancery (1843-1979) |
45 small books |
Clean |
|
Circuit Clerk office – Active Room |
Domestic |
13 small books |
Clean |
|
Circuit Clerk office – Active Room |
Old Dockets (Criminal, Civil, Juvenile) |
24 small books (reproduced & reduced) |
old |
|
Circuit Clerk office – Active Room |
Law Order, Chancery |
53 small books |
Clean |
|
Circuit Clerk office – Active Room |
Juvenile Cases |
3 cu.ft. |
Clean |
|
Circuit Clerk office – Storage 911 Center |
File drawers |
6 drawers legal size, 4 drawers letter size |
Clean |
|
County Clerk office – Active Room |
File drawers |
8 drawers letter size |
Clean |
|
County Clerk office – Active Room |
Deeds 1-194 |
Microfiche |
Clean |
|
County Clerk office – Active Room |
Wills 1-7 |
Microfiche |
Clean |
|
County Clerk office – Active Room |
Land 1959-1960 |
Microfiche |
Clean |
|
County Clerk office – Active Room |
Microfiche |
15 drawers |
Clean |
|
County Clerk office – Active Room |
Microfiche |
11 drawers |
Clean |