1.1  The Physical Space Housing the Records

Active Records Area

Inactive Records Area A

Inactive Records Area B

Jail

1.1.A  Temperature (in degrees Fahrenheit)

Assessor office  70

Circuit Clerk  69

County Clerk main vault  64

Sheriff office  72

Prosecuting Attorney n/a

Assessor basement  71

Circuit Clerk  69

County Clerk basement vault  71

Sheriff under courthouse  71

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff 75

Prosecuting Attorney

Humidity (record as  relative humidity)

Assessor  39

Circuit Clerk  42

County Clerk  55

Sheriff  44

Prosecuting Attorney n/a

Assessor  49

Circuit Clerk  46

County Clerk  49

Sheriff  49

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff 50

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor  yes

Circuit Clerk  n/a

County Clerk  yes

Sheriff  yes

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk  n/a

County Clerk  yes

Sheriff   no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff yes

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor  no

Circuit Clerk  n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney n/a

Assessor  yes

Circuit Clerk  n/a

County Clerk n/a

Sheriff  might be

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor  no

Circuit Clerk  no

County Clerk  no

Sheriff  no

Prosecuting Attorney n/a

Assessor  yes

Circuit Clerk n/a

County Clerk n/a

Sheriff  some

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor  no

Circuit Clerk 

County Clerk  no

Sheriff  at times, yes

Prosecuting Attorney n/a

Assessor  yes

Circuit Clerk n/a

County Clerk n/a

Sheriff  sometimes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff yes

Prosecuting Attorney

Animals – alive  note kind                            

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk n/a

Sheriff  no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

Animals – past  note kind

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk n/a

Sheriff  no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

Insects – alive  note kind

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  some wander in

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk n/a

Sheriff  some wander in

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff yes

Prosecuting Attorney

Insects – past note kind                                

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff   some wander in

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk n/a

Sheriff  some wander in

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff yes

Prosecuting Attorney

Dust or grime on records

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  yes

Prosecuting Attorney n/a

Assessor  yes

Circuit Clerk n/a

County Clerk n/a

Sheriff  yes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff yes

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor  yes

Circuit Clerk n/a

County Clerk  see comments

Sheriff  yes

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk n/a

Sheriff  yes n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff n/a

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk n/a

Sheriff  no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor  no

Circuit Clerk n/a

County Clerk  yes

Sheriff  yes

Prosecuting Attorney n/a

Assessor  yes

Circuit Clerk n/a

County Clerk  no

Sheriff  yes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff yes

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor  yes

Circuit Clerk n/a

County Clerk  n/a

Sheriff  no

Prosecuting Attorney n/a

Assessor  yes

Circuit Clerk n/a

County Clerk n/a

Sheriff  yes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff yes

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney n/a

Assessor  no

Circuit Clerk n/a

County Clerk  no

Sheriff  no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff no

Prosecuting Attorney

 

 

Comments

The County Clerk's office has smoke and heat detectors

This survey was not conducted for the Circuit Clerk's or Prosecuting Attorney's offices.

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Assessors Office

Map Cards

32 boxes 5x8 cards in rotary file

Clean

Assessors Office

Homestead Exemptions

2 drawers

Clean

Assessors Office

Map Change Cards

double-type file cabinet of 5x7 cards

Clean

Circuit Clerk's Office

Criminal Orders

23 volumes

Clean

Circuit Clerk's Office

Civil Orders

35 volumes

Clean

Circuit Clerk's Office

Juvenile Orders

12 volumes

Clean

Circuit Clerk's Office

Domestic Orders

18 volumes

Clean

Circuit Clerk's Office

Bonds

3 volumes

Clean

Circuit Clerk's Office

Administrative Orders

3 volumes

Clean

Circuit Clerk's Office

General Receiver

5 volumes

Clean

Circuit Clerk's Office

Guardian/Conserver Order

1 volume

Clean

Circuit Clerk's Office

Criminal Docket

6 volumes

Clean

Circuit Clerk's Office

Civil Docket

16 volumes

Clean

Circuit Clerk's Office

Domestic Docket

3 volumes

Clean

Circuit Clerk's Office

Miscellaneous Docket

3 volumes

Clean

Circuit Clerk's Office

Juvenile Docket

3 volumes

Clean

Circuit Clerk's Office

Guardian/Conserver Docket

1 volume

Clean

Circuit Clerk's Office

Index Books for old records

2 volumes

Clean

Circuit Clerk's Office

Old Records

321 cans

Clean

Circuit Clerk's Office

Juvenile Files

8 cubic feet

Clean

Circuit Clerk's Office

Civil Files

8 cubic feet

Clean

Circuit Clerk's Office

Criminal Files

16 cubic feet

Clean

Circuit Clerk's Office

Domestic Files

24 cubic feet

Clean

Circuit Clerk's Office

Miscellaneous, Domestic Violence, General Revenue

2 cubic feet

Clean

Circuit Clerk's Office

Bound Over