1.1  The Physical Space Housing the Records

Active Records Area

Main Offices

Inactive Records Area A

Circuit Dog pound

County Storage

Sheriff Dog pound

Inactive Records Area B

County Vault

1.1.A  Temperature (in degrees Fahrenheit)

Assessor 77

Circuit Clerk 75

County Clerk 77

Sheriff 80

Prosecuting Attorney 75

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk 75

Sheriff

Prosecuting Attorney

Humidity (record as % relative humidity)

Assessor 33

Circuit Clerk 41

County Clerk 42

Sheriff 31

Prosecuting Attorney 40

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk 40

Sheriff

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Animals – alive  note kind                            

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Animals – past  note kind

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Insects – alive  note kind

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Insects – past note kind                                

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Dust or grime on records

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk n/a

Sheriff

Prosecuting Attorney

 

 

 

Comments

Surveys were not completed for Circuit Clerk, County Clerk, Prosecuting Attorney, or Sheriff’s office.

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Assessors office

DMV computer printout

8 volumes

Clean

Assessors office

Land and Personal property computer printout

12 volumes

Clean

Assessors office

Appraisements, personal property records

4 4-drawer legal file cabinet

Clean

Assessors office

 

2 4-drawer legal file cabinet

Clean

Assessors office

Transfers, homestead, dog records, etc.

11 5-drawer letter file cabinet

Clean

Assessors office

Map cards

8 shelves with 5 boxes each on Remington Rand KardView

Clean

Circuit Clerk office-down

Active cases:  criminal, civil, domestic, juvenile, family law

52 5-drawer level file cabinets

Clean

Circuit Clerk office-down

Order books, criminal, civil, juvenile, etc.

37 small size volumes

Clean

Circuit Clerk office-down

Order books

37 3-ring binders

Clean

Circuit Clerk office-down

Case files

4 cubic feet

Clean

Circuit Clerk office-up

Case files

26 4-drawer legal file cabinet; 27 5-drawer legal file cabinet

Clean

Circuit Clerk office-up

Court Reporter transcripts

28 cubic feet

Clean

Circuit Clerk office-up

Civil Cases

112 boxes

Clean

Circuit Clerk office-up

Criminal

20 boxes

Clean

Circuit Clerk office-up

Juvenile

10 boxes

Clean

Circuit Clerk office-up

Mental Hygiene

12 boxes

Clean

Circuit Clerk office-up

Felonies

3 (1.5 cubic feet each) banker boxes

Clean

Circuit Clerk dog pound

Road record book

1 volume

Clean

Circuit Clerk dog pound

Land Books, 1962-1998

 

Clean

Circuit Clerk dog pound

Fee Books

12 volumes

Clean

Circuit Clerk dog pound

Record trust company statements, book 3

 

Clean

County Clerk Active room

Deeds

141 large, 118 small volumes

Clean

County Clerk Active room

Deeds of Trust

9 large, 279 small volumes

Clean

County Clerk Active room

Wills

20 large, 41 small volumes

Clean

County Clerk Active room

Fiduciary Records

72 large, 130 small volumes

Clean

County Clerk Active room

Release

69 small volumes

Clean

County Clerk Active room

Lease

18 small volumes

Clean

County Clerk Active room

Land and Personal Property

27 computer printouts

Clean

County Clerk Active room