1.1  The Physical Space Housing the Records

Active Records Area

Main Office

Inactive Records Area A

Storage Room

Inactive Records Area B

1.1.A  Temperature (in degrees Fahrenheit)

Assessor n/a

Circuit Clerk 74

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk 72

County Clerk n/a

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Humidity (record as % relative humidity)

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor n/a

Circuit Clerk yes

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk n/a

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor no

Circuit Clerk no

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor no

Circuit Clerk no

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor no

Circuit Clerk no

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Animals – alive  note kind                            

Assessor no

Circuit Clerk no

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Animals – past  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Insects – alive  note kind

Assessor n/a

Circuit Clerk no

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Insects – past note kind                                

Assessor n/a

Circuit Clerk no

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Dust or grime on records

Assessor yes

Circuit Clerk no

County Clerk yes

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor yes

Circuit Clerk no

County Clerk yes

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk yes

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor no

Circuit Clerk yes

County Clerk yes

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk yes

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk yes

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk yes

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk yes

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk n/a

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor no

Circuit Clerk yes

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk no

Sheriff

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

 

 

 

Comments:  The Sheriff's tax office and Prosecuting Attorney's office did not complete the survey. 

 

The assessor’s office is entered through the courthouse and is housed in a new addition attached to the courthouse.  The county Clerk and related office are in the main courthouse.  there is a small room over the voter registration office that is being used to scan county records.

 

Judicial annex (across side street from courthouse) houses the magistrate’s office and courtroom, the circuit clerk’s office, the prosecuting attorney’s office, and storage in the basement.

 

sheriff’s tax office and law enforcement are in a separate building about ½ block from the courthouse.

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Assessors office – Main

Land Books

32 printouts

Clean

Assessors office – Main

Assessments, Transfers, Homesteads, Personal Property, Real Estate Records

35 lateral file drawers

Clean

Assessors office – Main

Map Cards

Kardex-Rotary Filer with 42 metal boxes 5x7

Clean

Assessors office – Main

CAMA Files

16 drawers

Clean

Assessors office – Main

Plats

10 drawers (6'x6'x3')

Clean

Assessors office – Main

File cabinets

5 legal size cabinets

Clean

Circuit Clerk office – Main

Civil Orders

14 large books, 84 small books

Clean

Circuit Clerk office – Main

Criminal Orders

33 small books

Clean

Circuit Clerk office – Main

Support Orders

3 small books

Clean

Circuit Clerk office – Main

Mental Hygiene

2 small books

Clean

Circuit Clerk office – Main

Records of Bonds

4 small books

Clean

Circuit Clerk office – Main

Administrative Orders

3 small books

Clean

Circuit Clerk office – Main

Juvenile

6 small books

Clean

Circuit Clerk office – Main

General Receiver

2 large books

Clean

Circuit Clerk office – Main

Executions

2 small books

Clean

Circuit Clerk office – Main

State Commissioner

1 large book

Clean

Circuit Clerk office – Main

Jury

2 large books

Clean

Circuit Clerk office – Main

Indices

6 large books

Clean

Circuit Clerk office – Main

Adoptions

5 large books

Clean

Circuit Clerk office – Main

Administrative Papers

1 5-drawer legal size cabinet

Clean

Circuit Clerk office – Main

Case Files

KOMPAKT Movable Filer with 258 linear feet

Clean

Circuit Clerk office – Main

Cassette Tapes

5cf

Clean

Circuit Clerk office – Main

Petitions

30 1cf boxes

Clean

Circuit Clerk office – Basement

File drawers

498 legal size

Clean

Circuit Clerk office – Basement

Juvenile

110 1cf boxes

Clean

Circuit Clerk office – Basement