1.1  The Physical Space Housing the Records

Active Records Area

Main Offices

Sheriff Tax Office

Inactive Records Area A

 

 

 

Inactive Records Area B

1.1.A  Temperature (in degrees Fahrenheit)

Assessor 73

Circuit Clerk 75

County Clerk 80

Sheriff 76

Prosecuting Attorney 81

Assessor

Circuit Clerk records room across hall-79

County Clerk vital statistics room- 75

Sheriff old jail 1st floor 71

Prosecuting Attorney

Assessor, Circuit Clerk, Prosecuting attorney  Jacobs building storage basement 2- 70

Circuit clerk- Meredith building 3rd floor-NA

County Clerk  Jacobs building storage basement 1 -74

Sheriff old jail 4th floor-73

Prosecuting Attorney

Humidity (record as % relative humidity)

Assessor 30

Circuit Clerk 33

County Clerk 33

Sheriff 32

Prosecuting Attorney 31

Assessor n/a

Circuit Clerk 31

County Clerk 35

Sheriff old jail 1st floor 38

Prosecuting Attorney

Assessor, Circuit Clerk  Jacobs Bldg. Storage- 38

Circuit clerk- NA

County Clerk  Jacobs Bldg. Storage basement 1- 39

Sheriff old jail 4th floor 39

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk no

Sheriff n/a

Prosecuting Attorney yes

Assessor n/a

Circuit Clerk yes

County Clerk yes

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor no

Circuit Clerk no

County Clerk n/a

Sheriff yes

Prosecuting Attorney no

Assessor n/a

Circuit Clerk yes

County Clerk no

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff n/a

Prosecuting Attorney no

Assessor n/a

Circuit Clerk yes

County Clerk no

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor no

Circuit Clerk no

County Clerk yes walls

Sheriff n/a

Prosecuting Attorney no

Assessor n/a

Circuit Clerk yes

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Animals – alive  note kind                            

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff no

Prosecuting Attorney no

Assessor n/a

Circuit Clerk no

County Clerk n/a

Sheriff  no

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Animals – past  note kind

Assessor no

Circuit Clerk no

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor n/a

Circuit Clerk no

County Clerk no

Sheriff  n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Insects – alive  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff n/a

Prosecuting Attorney yes, gnats

Assessor n/a

Circuit Clerk yes

County Clerk no

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Insects – past note kind                                

Assessor no

Circuit Clerk no

County Clerk n/a

Sheriff no

Prosecuting Attorney

Assessor n/a

Circuit Clerk yes

County Clerk no

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Dust or grime on records

Assessor no

Circuit Clerk yes

County Clerk n/a

Sheriff yes

Prosecuting Attorney n/a

Assessor n/a

Circuit Clerk yes

County Clerk no

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk no

Sheriff yes

Prosecuting Attorney no

Assessor n/a

Circuit Clerk no

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor n/a

Circuit Clerk no

County Clerk n/a

Sheriff no

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor n/a

Circuit Clerk yes

County Clerk n/a

Sheriff no

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor n/a

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor n/a

Circuit Clerk yes

County Clerk n/a

Sheriff yes

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor n/a

Circuit Clerk no

County Clerk yes

Sheriff no

Prosecuting Attorney no

Assessor n/a

Circuit Clerk no

County Clerk n/a

Sheriff no

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor n/a

Circuit Clerk yes

County Clerk yes

Sheriff n/a

Prosecuting Attorney no

Assessor n/a

Circuit Clerk yes

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor n/a

Circuit Clerk n/a

County Clerk yes

Sheriff no

Prosecuting Attorney n/a

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff no

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney

 

Comments

Not all surveys were completed and returned.

 

the sheriff tax office is on the first floor of the merrideth building annex.

 

the assessor office is on the fourth floor of the merrideth building annex.  the main office is very neat, well organized, has plenty of work space, and has excellent lighting.  The office has room to expand.

 

the county, circuit clerk, Assessor, and prosecuting attorney stores records in the jacobs building basement.

 

the sheriff law office has been remodeling for more than a year.

the sheriff law has storage in east fairmont.

 

the county clerk main records room has blistered paint from moisture and mold on the vent duct.  The vital statistics vault room windows have fire shields that automatically lower in the event of a fire.

 

COunty clerk has access to storage in the jacobs building basement 1 from the planning office via a narrow, dimly lit stairway.  area is very dirty with sewage and water pipes overhead and a strong sewage smell.  access to basement 2 in the jacobs building is by keyed elevator.  basement 2 is very dirty, damp, odorous, and cool.  furnace is located in this basement.  circuit clerks section partitioned by a chain link  pad locked door. 

 

The prosecutor’s section of basement 2 in jacobs has records dumped behind the furnace which may be too close to furnace for safe storage.  records are not secure, damp, and in a messy condition.

 

The sheriff’s offsite storage is in the old jail.  It is a four story stone “castle” with heavy iron bars on all windows; a secure entrance; a cool, damp feeling; and is very dirty, musty, and odorous.  records stored on floors 1, 2 and 4.  most cells were chained and pad locked making it impossible to inventory the records stored within.  some records were stacked in a narrow walkway making passage dangerous.  many lights burned out or broken.

 

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Circuit Clerk Office Main

Juvenile

6 large, 60 small volumes

Clean

Circuit Clerk Office Main

Law Orders (old)

22 large, 96 small volumes

Clean

Circuit Clerk Office Main

Miscellaneous

23 small volumes

Clean

Circuit Clerk Office Main

Civil Orders

104 small volumes

Clean

Circuit Clerk Office Main

Administrative

20 small volumes

Clean

Circuit Clerk Office Main

Divorce

36 small volumes

Clean

Circuit Clerk Office Main

Miscellaneous Bonds

9 small volumes

Clean

Circuit Clerk Office Main

Magistrate

6 small volumes

Clean

Circuit Clerk Office Main

Mental Hygiene

22 small volumes

Clean

Circuit Clerk Office Main

Adoption

7 large, 8 small volumes

Clean

Circuit Clerk across Hall

Chancery Orders

93 large volumes

Clean

Circuit Clerk across Hall

Civil Orders

11 large volumes

Clean

Circuit Clerk across Hall

Law Order

14 large volumes

Clean

Circuit Clerk across Hall

Delinquent lands

7 large volumes

Clean

Circuit Clerk across Hall

Sales/Forfeiture lands

3 large volumes

Clean

Circuit Clerk across Hall

Execution

3 large volumes

Clean

Circuit Clerk across Hall

Receivers

1 large, 2 small volumes

Clean

Circuit Clerk across Hall

Miscellaneous

10 large volumes

Clean

Circuit Clerk across Hall

Rules

40 large volumes

Clean

Circuit Clerk across Hall

Bonds

8 large volumes

Clean

Circuit Clerk 3rd Floor Storage

Felony Files

885 linear feet

Clean

County Clerk Office Main

Deeds

698 large, 568 small volumes

Clean

County Clerk Office Main

Police & Fiscal

56 large, 4 small volumes

Clean

County Clerk Office Main

Order Books

18 large, 10 small volumes

Clean

County Clerk Office Main

Official Oaths

3 large, 4 small volumes

Clean

County Clerk Office Main

Road Order

1 large volume

Clean

County Clerk Office Main

Deeds of Trust

419 large, 328 small volumes

Clean

County Clerk Office Main

Bonds

39 large volumes

Clean

County Clerk Office Main

Inventories/Estates

205 large, 179 small volumes

Clean

County Clerk Office Main

Inheritance Tax Release

7 large, 14 small volumes

Clean

County Clerk Office Main

Church Trustees

2 large volumes

Clean

County Clerk Office Main

Miscellaneous

19 large, 22 small volumes

Clean

County Clerk Office Main

Fed Tax Lien

2 large, 1 small volumes

Clean

County Clerk Office Main

State Tax Lien

2 large, 10 small volumes

Clean

County Clerk Office Main

Liens Index

22 large, 13 small volumes

Clean

County Clerk Office Main

Mechanic’s Lien

9 large volumes

Clean

County Clerk Office Main

Land Books

235 large volumes, 72 printouts

Clean

County Clerk Office Main

Personal Property

32 printouts

Clean

County Clerk Office Main

Delinquent List

100 volumes

45 volumes very old

County Clerk Office Main

Index

19 large volumes

Clean

County Clerk Office Main

Fiduciary

28 large volumes

Clean

County Clerk Office Main

Releases

138 large, 75 small volumes

Clean

County Clerk Office Main

Service Discharges

54 large, 5 small volumes

Clean

County Clerk Office Main

Cert/Incorporation/Power Attorney

27 large, 27 small volumes

Clean

County Clerk Office Main

Wills

44 large, 64 small volumes

Clean

County Clerk Office Main

Miscellaneous Records

38 Can files

Clean

County Clerk Office Main

Legal Redemptions

2, 5-drawer file cabinets

Clean

County Clerk Office Main

Births (1955-1997), Deaths (1975-1997)

10 Boxes; 1.5 cu. Ft. Births

Clean

County Clerk Office Main

Wills

44 large, 64 small volumes

Clean

County Clerk Office Vital Statistics Room vault

Marriages

85 large, 93 small volumes

Clean

County Clerk Office Vital Statistics Room vault

Index

10 large volumes

Clean

County Clerk Office Vital Statistics Room vault

Births

24 large, 16 small volumes

Clean

County Clerk Office Vital Statistics Room vault

Deaths

19 large, 22 small volumes

Clean

County Clerk Office Vital Statistics Room vault

Index

2 large volumes

Clean

County Clerk Election Records Room

Precinct Books

75 volumes

Clean

County Clerk Election Records Room

Election Materials

1 5-drawer legal; 5 4-drawer legal file cabinet

Clean

County Clerk Election Records Room

Correspondence

1 4-drawer letter file cabinet

Clean

County Clerk Election Records Room

Inactive voters and change cards

Large rotary file w/40 5x8” boxes

Clean

County Clerk Vault #1

records

51- cardboard vertical (can) files

Clean

County Clerk Vault #1

records

136- metal vertical (can) files

Clean

County Clerk Vault #1

records

19- small cardboard file boxes

Clean

County Clerk Vault #2

Financial, orders, police/bonds, estates, oaths, etc.

209 metal can files

Clean

County Clerk Vault #2

Fiduciary Orders

9 small volumes

Clean

County Clerk Vault #2

Heir ship Affidavits

7 small volumes

Clean

County Clerk Vault #2

Policy & fiscal orders

14 large, 5 small volumes

Clean

County Clerk Vault #2

Bonds

11 small volumes

Clean

County Clerk Basement 1 Jacobs Building

Old record books

450+ stacked on wooden shelving, some no more than 1” off of ground

Dirty

County Clerk Basement 1 Jacobs Building

Marriage, fiduciaries, settlements, appraisals, etc.

150 boxes stacked on wooden shelving, some no more than 1” off of ground

Dirty, crumbled from weight above

County Clerk Basement 2 Jacobs Building

Assessor’s records

On shelving

Dirty, damp, and torn

Prosecuting Attorney

Felonies and magistrate current cases

60-drawer legal file cabinet

Clean

Prosecuting Attorney

Correspondence

12-drawer letter file cabinet

Clean

Prosecuting Attorney

PA “Legal Stuff”

15 drawers (lateral cabinet)

Clean

Prosecuting Attorney

Retired cases

Lek Triever Filer containing =200 linear feet

Clean

Prosecuting Attorney Basement 2 Jacobs Building

Juvenile records, other various

Many boxes

Boxes open, dirty, damp, scattered about

Sheriff’s Office Law Enforcement

Case Files

9 4-drawer letter; 3 5-drawer letter; 24 “small” drawers; 1 3-drawer letter

Clean

Sheriff’s Tax Office Vault

Miscellaneous checks

30 5x8 drawers

Clean

Sheriff’s Tax Office Vault

Paid tax tickets

70 18”x28”x6.5” drawers

Clean

Sheriff’s Tax Office Room #2

Land (10 years)

30 volumes

Clean

Sheriff’s Tax Office Room #2

Personal Property (10 years)

30 volumes

Clean

Sheriff Old Jail 1st floor

Old ballots to be destroyed

Trash bags in cells and aisles

Dirty

Sheriff old jail 2nd floor

Unknown records

4 1cuft boxes

Dirty

Sheriff old jail 2nd floor

Unknown records

5 1.5 cuft boxes

Dirty

Sheriff old jail 2nd floor

Maps

Loosely boxed or laid on bunks

Dirty

Sheriff old jail 2nd floor

Wills

27 1 cuft boxes in walkway

Dirty

Sheriff old jail 2nd floor

Misc files

60 1.5 cuft boxes in walkway

Dirty

Sheriff old jail 4th floor

Unknown records

54 1.5 cuft boxes in locked cells

Dirty

Sheriff old jail 4th floor

Unknown records

10 legal file drawers locked in cells

Dirty

County Clerk Vault #1

records

19 small cardboard file boxes

Clean

County Clerk Vault #1

records

19 small cardboard file boxes

Clean

Assessor Active Room 1

Records

10 small lateral file drawers

Clean

Assessor Active Room 1

Personal property

64 vertical metal legal drawers

Clean

Assessor Active Room 1

General records

12 vertical metal legal drawers

Clean

Assessor Active Room 1

Commercial records

18 vertical metal legal drawers

Clean

Assessor Active Room 1

Supplemental records

8 vertical metal legal drawers

Clean

Assessor Active Room 1

Real estate appraisals

8 vertical metal legal drawers

Clean

Assessor Active Room 1

Oil and gas records

4 vertical metal legal drawers

Clean

Assessor Active Room 1

Plot files

8 vertical metal legal drawers

Clean

Assessor Active Room 1

Deeds

8 vertical metal legal drawers

Clean

Assessor Active Room 1

Misc. filings

4 vertical metal legal drawers

Clean

Assessor Active Room 1

Homestead and death records

8 letter file drawers

Clean

Assessor Active Room 1

Unknown records

3 letter file drawers

Clean

Assessor Active Room 1

Farm records

6 letter file drawers

Clean

Assessor Active Room 1

Commercial records

12 letter file drawers

Clean

Assessor Active Room 1

RR Kard Keeper

10 shelves

Clean

Assessor Active Room 1

Large Kard Keeper

10 shelves

Clean

Assessor Active Room 1

Lex Triver

14 shelves

Clean

Assessor Active Room 1

 

12 drawers card files

Clean

Assessor Active Room 1

Previous transfers

12 drawers card files

Clean

Assessor Active Room 1

Land books 1998-2002

30 books

Clean

Assessor Active Room 1

Land books 1999-2002

40 books

Clean

Assessor Active Room 1

Personal property records

40 books

Clean

Assessor Active Room 1

DMV records

23 books

Clean

Assessor Active Room 1

Plots and maps

Hanging files (400)

Clean

Assessor Active Room 1

Maps

12 drawers

Clean

Assessor Storage 2d floor

Land books 1912-1987

304 large books

Clean

Assessor Storage 2d floor

Land books 1988-1998

60 books

Clean

Assessor storage 3d floor

Business files

18 large boxes

Clean

Assessor storage 3d floor

Appraisals

40 small boxes

Clean

 

Comments:  all offices need more storage space.  Assessor’s storage is on rented rooms across the street on 2nd and 3rd floors.

 

P1, P2, P3, P4, P5, P6, P7, P8, P9, P10, P11, P12, P13, P14, P15, P16, P17, P18, P19, P20

 

 

 

 

 

 

 

1.6 Disaster Plan

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

 

N/A

No

No

No

No

 

Comments: all offices need a disaster contingency plan in place.

 

 

1.7 Staffing

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.7.A  Number of Employees

 

 

 

 

 

Full time

N/A

No number given

12

31

9

Part time

N/A

N/A

2

0

N/A

Volunteers

N/A

N/A

N/A

0

N/A

1.7.B Records Training

 

 

 

 

 

Training received

N/A

None

Conference & in-house

NA

None

Opportunities available

N/A

None

Association meetings

On job

Prosecuting Meetings/Key personnel

1.1.D.b  Average Daily Retrievals of Current Records

 

 

 

 

 

Staff use

N/A

N/A

8 hours

N/A

6 hours

Public use

N/A

N/A

8 hours

N/A

0

1.7.D.b Average Daily Retrievals of Stored Records

 

 

 

 

 

Staff use

N/A

N/A

½ hour

N/A

N/A

Public use

N/A

N/A

½ hour

N/A

N/A

 

Comments: all offices need on-going records management training for personnel.

 

1.8 Reformatting/Duplication

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Photocopying  

 

 

 

 

 

Volume of material copied

N/A

None

 

NA

None

Disposition of originals

 

 

 

 

 

     Discarded

 

 

No

 

 

     Placed in storage

 

 

Yes

 

 

Microfilming

 

 

 

 

 

Internal

 

 

 

 

 

Volume of material microfilmed

N/A

None

All (pre 2001)

None

None

Disposition of originals

 

 

 

 

 

    Discarded

 

 

No

 

 

    Placed in storage

 

 

Yes

 

 

Master copy stored    onsite or offsite

 

 

Offsite

 

 

User copies available (record as yes/no)

 

 

Yes

 

 

External

 

 

 

 

 

Volume of material microfilmed

N/A

N/A

None

N/A

None

Disposition of originals

 

 

 

 

 

    Discarded

 

 

 

 

 

    Placed in storage

 

 

 

 

 

Master copy stored    (onsite or offsite )

 

 

 

 

 

User copies available (record as yes/no)

 

 

 

 

 

Imaging/Digitizing

 

 

 

 

 

Internal

 

 

 

 

 

Volume of material digitized

N/A

N/A

All (since 2001)

None

None

Disposition of originals

 

 

 

 

 

    Discarded

 

No

No

 

 

    Placed in storage

 

Yes

Yes

 

 

Master copy stored    (onsite or offsite )

 

Onsite/offsite

Offsite

 

 

Backup copies available (record as yes/no)

 

Yes

 

 

 

External

 

 

 

 

 

Volume of material digitized

N/A

N/A

None

N/A

None

Disposition of originals

 

 

 

 

 

    Discarded

 

 

 

 

 

    Placed in storage

 

 

 

 

 

Master copy stored    (onsite or offsite )

 

 

 

 

 

Backup copies available (record as yes/no)

 

 

 

 

 

 

Comments:

In County CLERK’S OFFICE, everything is backed up daily since 1980.  505 large deed books have been reproduced (photocopied) into 287 smaller books for use by the public.

 

Assessor keeps land books permanently; personal property records only 10 years; and all others per established retention schedule.  Assessor uses no microfilm or imaging; only electronic.

 

1.9 Electronic Records

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Record groups and/or series created and maintained in electronic format  (list all)

N/A

N/A

Indexing

N/A

Access to Circuit Court and Magistrate Court

Software used

N/A

 NA

ACS

Some

AS400

Name and address of the vendor used

N/A

NA

Dallax, TX

NA

N/A

System support used

N/A

NA

ACS

NA

N/A

Name and address of the vendor used

N/A

NA

 

NA

N/A

Security in place for the storage system

N/A

NA

ACS Backup

 

N/A

Security in place for the backup system

N/A

NA

 

NA

Daily

Procedural rules used for creation, storage, reformatting, and retirement of electronic records

N/A

NA

Contract w/ACS

NA

N/A

 

Recommendations

 

 

 

 

 

1.10 Records Retention/Disposition (Retention Schedules, Destruction Process, Electronic Records Guidelines Used)

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Name of retention schedules or any other procedures, including Code references, followed during the last five years

N/A

N/A

Yes

N/A

Yes

Documentation processes to show what records have been destroyed in the past five years  (record as yes/no)

N/A

N/A

Yes

N/A

No

Any records management guidelines used for electronic records (record as yes/no)

N/A

N/A

Yes

N/A

N/A

 

Comments

Sheriff’s office is in the process of setting up records retention procedures now.

 

1.11 Material being stored outside the office's jurisdiction

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Lists of records administered by the office, but held by a local historical or genealogical group, a local library, or West Virginia University  (record as yes/no)

N/A

No

No

No

No

Lists contain record group, series, span date, and quantity data  (record as yes/no)

N/A

N/A

N/A

N/A

N/A

Transfer documentation for these records  (record as yes/no)

N/A

N/A

N/A

N/A

N/A

 

Comments

 

 

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