1.1  The Physical Space Housing the Records

Active Records Area

Main offices

Inactive Records Area A

Assessor Basement

County Clerk Vault

Sheriff Jail

Inactive Records Area B

County Clerk Jail

1.1.A  Temperature (in degrees Fahrenheit)

Assessor 79

Circuit Clerk 73

County Clerk 74

Sheriff 76

Prosecuting Attorney 77

Assessor 73

Circuit Clerk

County Clerk 79

Sheriff 78

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk 78

Sheriff

Prosecuting Attorney

Humidity (record as  relative humidity)

Assessor 34

Circuit Clerk 40

County Clerk 37

Sheriff 33

Prosecuting Attorney 33

Assessor 39

Circuit Clerk

County Clerk 34

Sheriff 38

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk 38

Sheriff

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor yes

Circuit Clerk no

County Clerk yes

Sheriff no

Prosecuting Attorney yes

Assessor no

Circuit Clerk

County Clerk no

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk yes

Sheriff

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Animals – alive  note kind                            

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Animals – past  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff yes (bats/rats)

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Insects – alive  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Insects – past note kind                                

Assessor no

Circuit Clerk no

County Clerk no

Sheriff yes

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Dust or grime on records

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor yes

Circuit Clerk

County Clerk yes

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk yes

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff no

Prosecuting Attorney yes

Assessor yes

Circuit Clerk

County Clerk yes

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor n/a

Circuit Clerk yes

County Clerk n/a

Sheriff yes

Prosecuting Attorney n/a

Assessor yes

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk no

Sheriff no

Prosecuting Attorney yes

Assessor yes

Circuit Clerk

County Clerk no

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk yes

Sheriff

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

 

 

Comments

Records survey not completed for Assessor or Prosecuting Attorney offices.

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Assessor Office Main

Personal property records, homesteads, etc.

6 3-drawer lateral file

Clean

Assessor Office Main

Dog records, transfers, statements, etc.

3 4-drawer legal file cabinets

Clean

Assessor Office Main

Assessment sheets and supplies

6 3-drawer legal file cabinets

Clean

Assessor Office Main

Map cards

12 trays w/8 boxes (Remington Rand Lektriever)

Clean

Assessor Office Main

 

6 4-drawer legal file cabinet; 6 3-drawer legal file cabinet

Clean

Assessor Office Main

Land books, 1992-2002

40 volumes

Clean

Assessor Office Stairwell

1997 personal property records

4 drawer file cabinet

Clean

Circuit Clerk main office

3x5 Cassette tapes of family law

15 4-drawer letter file cabinet

Clean

Circuit Clerk main office

AD and misc. records

5 4-drawer file cabinet

Clean

Circuit Clerk main office

Active files, civil, criminal, juvenile, family, etc.

15 4-drawer file cabinet

Clean

Circuit Clerk main office

Court Report tapes and notes

80 cubic feet

Clean

Circuit Clerk main office

Old chancery, common law, licenses etc.

648 can files

Clean

Circuit Clerk main office

Order books, most old chancery, common law

66 large volumes

Clean

Circuit Clerk main office

Order books for civil and criminal

99 large volumes

Clean

Circuit Clerk main office

Order books for civil and criminal

128 small volumes

Clean

Circuit Clerk main office

Juvenile and abuse

65 volumes

Clean

Circuit Clerk main office

Docket books

16 small volumes

Clean

County Clerk main room

Deeds (156 reproduced)

78 small volumes

Clean

County Clerk main room

Deeds

253 large, 219 small volumes

Clean

County Clerk main room

Deeds of Trust (114 reproduced)

57 small volumes

Clean

County Clerk main room

Deeds of Trust

159 large, 399 small volumes

Clean

County Clerk main room

Releases

93 large, 89 small volumes

Clean

County Clerk main room

Fiduciary Orders

18 large volumes

Clean

County Clerk main room

Fiduciary Index

16 large volumes

Clean

County Clerk main room

Fiduciary Bonds

37 large, 11 small volumes

Clean

County Clerk main room

Military Service

22 large volumes

Clean

County Clerk main room

Marriage Index

9 large volumes

Clean

County Clerk main room

Births

6 large, 5 small volumes

Clean

County Clerk main room

Birth Index

6 large volumes