1.1The Physical Space Housing the Records

Active Records Area

Main Office

Inactive Records Area A

County Clerk Storage Room

Inactive Records Area B

1.1.ATemperature (in degrees Fahrenheit)

Assessor 72

Circuit Clerk 77

County Clerk 76

Sheriff 71

Prosecuting Attorney 74

Assessor 2-71/ 3- 70

Circuit Clerk annex-74

County Clerk 75

Sheriff

Prosecuting Attorney

All offices use Vault 75

Humidity (record as % relative humidity)

Assessor 41

Circuit Clerk 41

County Clerk 40

Sheriff 46

Prosecuting Attorney 43

Assessor 2- 41/ 3 -42

Circuit Clerk 46

County Clerk 48

Sheriff

Prosecuting Attorney

Vault 51

1.1.B Windows(record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriffyes

Prosecuting Attorney yes

Assessor 2 Ėyes/ 3 - no

Circuit Clerk yes

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

1.1.C Pollutants and other hazards to records

 

 

 

Mold Ė active(record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

Mold Ė inactive (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault yes

Moisture, Dampness (record as yes/no) ††††††††††††††† and note where

Assessorno

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerkyes

Sheriff

Prosecuting Attorney

Vault no

Animals Ė alivenote kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

Animals Ė pastnote kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

Insects Ė alivenote kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

Insects Ė past note kind††††††††††††††††††††††††††††††††

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault yes spiders

Dust or grime on records

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3- no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault yes

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers(record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

Sprinklers(record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area(record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

Locked or limited access to areas with records (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor 2-yes/ 3-yes

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney

Vault yes

Alarm system(record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

Secured doors/windows(record as yes/no) Secured doors and windows for each room

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor 2-yes/ 3-yes

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney

Vault yes

Panic Button(record as yes/no)

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

Key card access(record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor 2-no/ 3-no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney

Vault no

 

 

Comments:

Vault was two part rooms with records from all the offices in it. the vault smelled bad. the records were dirty. the maps look like vermin has been eating them. the center of the room consists of heaps of records.the records here were in poor condition. this area is not safe to store and preserve records.

 

vault room one has water pipes running along the ceiling over the records. the records were dirty. dockets were in piles on the floor.

 

the circuit clerk annex storage was beside courthouse. the records stored here were in good condition and in no apparent danger.

 

all offices need more storage space.

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records††††††††††††††††††††††††††††† †††††††††††

Location

Record Type

Volume

Condition

Assessors office

Personal Property

168 document cans

Clean

Assessors office

Personal Property

9 dockets

Clean

Assessors office

Blotter

15 dockets

Clean

Assessors office

District map books

3 dockets

Clean

Assessors office

Map cards

15- 1ft linearx3ftW- wooden shelf

Clean

Assessors office 2

Maps

5drawers

Clean

Assessors office 2

Exemptions

8 vertical drawers

Clean

Assessors office 2

Misc.

8 vertical drawers

Clean

Assessor office 2

Maps

Rolls lying on vertical metal files

clean

Assessors office 3

Tax payers info

72 document cans

Clean

Assessors office 3

Reviews/ Real Estate

35 vertical drawers

Clean

Assessors office 3

Blueprints

3ft linear

Clean

Assessors office 3

Land Book

5 dockets

Clean

Assessors office 3

Personal Property

8 dockets

Clean

Assessors office 3

Misc.

9 dockets

Clean

Assessors office 3

DMV

3 dockets

Clean

Assessors office 3

Misc.

3 non standard boxes

Clean

Assessors office 3

Misc.

6ft stack of non standard boxes

Clean

Assessors office 3

Blotters

2ft and 2inch wide and 2ft high

Clean

Assessors office 3

Personal Property

9 vertical drawers

Clean

Assessors office 3

Business/Personal Property

9 vertical drawers

Clean

Circuit Clerk office

Civil

9 vertical drawers

Clean

Circuit Clerk office

Administrative

2 vertical drawers

Clean

Circuit Clerk office

Domestic Violence

4 lateral drawers

Clean

Circuit Clerk office

Bound Over

4 vertical drawers

Clean

Circuit Clerk office

Felony/Bound over

4 vertical drawers

Clean

Circuit Clerk office

General Index of Civil cases

1docket

Clean

Circuit Clerk office

Law Chancery

1 docket

Clean

Circuit Clerk office

Juvenile Cases

1 docket

Clean

Circuit Clerk office

Unlabeled files

580 document cans

Clean

Circuit Clerk office

Blue tag

4 vertical drawers

Clean

Circuit Clerk office

Civil

150 vertical drawers

Clean

Circuit Clerk office

Law

30 dockets

Clean

Circuit Clerk office

Chancery

30 dockets

Clean

Circuit Clerk office

Civil order

21 dockets

Clean

Circuit Clerk office

Adoption

3 dockets

Clean

Circuit Clerk office

Court

2 dockets

Clean

Circuit Clerk office

Misc.

Non standard boxes 2ft Ĺ by 2ft Ĺ

Clean

Circuit Clerk office

Misc.

8 dockets

Clean

Circuit Clerk office

Loose Civil Files

25 files

Clean

Circuit Clerk office

Loose files Civil

91 non standard boxes

Clean

Circuit Clerk office

Divorce

64 vertical drawers

Clean

Circuit Clerk office

Felony

8 vertical drawers

Clean

Circuit Clerk office

Domestic

12 dockets

Clean

Circuit Clerk office

Civil

20 dockets

Clean

Circuit Clerk office

Adoption

4 vertical drawers

Clean

Circuit Clerk office

Domestic

8 vertical drawer

Clean

Circuit Clerk office

Juvenile

8 vertical drawers

Clean

Circuit Clerk annex storage

Mental Hygiene

15 vertical drawers

Clean

Circuit Clerk annex storage

Criminal

30 vertical drawers

Clean

Circuit Clerk annex storage

Adoption

10 vertical drawers

Clean

Circuit Clerk annex storage

Misc. Civil

6 non standard boxes

Clean

Circuit Clerk annex storage

Juvenile

13 banker boxes

Clean

Circuit Clerk annex storage

Court Tapes

5 non standard boxes

Clean

Circuit Clerk annex storage

Juvenile

11 dockets

Clean

Circuit Clerk annex storage

Misc.

3 dockets

Clean

Circuit Clerk annex storage

Administrative

8 dockets

Clean

Circuit Clerk annex storage

Civil order

88 dockets

Clean

Circuit Clerk annex storage

Criminal

5 dockets

Clean

Circuit Clerk annex storage

Divorce

6 dockets

Clean

Circuit Clerk annex storage

Fee Records

12 dockets

Clean

Circuit Clerk annex storage

Invoice

8 books

Clean

Circuit Clerk annex storage

Mental Hygiene

4 dockets

Clean

Circuit Clerk annex storage

Misc.

5ft wide and 2ft high

Clean

Circuit Clerk annex storage

Maps

On floor 1ft 3inchlinear

Clean

Circuit Clerk annex storage

Misc.

27 misc. non standard boxes 2ft by 2ft

Clean

Circuit Clerk annex storage

Loose files

5 loose files

Clean

County Clerk office

Marriage Records

56 dockets

Clean

County Clerk office

Death Records

16 dockets

Clean

County Clerk office

Birth

70 dockets

Clean

County Clerk office

Liens

320 dockets

Clean

County Clerk office

Trust Deeds

97 dockets

Dirt/Mold/Clean

County Clerk office

Court order

1 docket

Clean

County Clerk office

Pauper Record

1 docket

Clean

County Clerk office

Fiduciary

5 dockets

Clean

County Clerk office

Delinquent Sales

10 dockets

Clean

County Clerk office

Delinquent lands

6 dockets

Clean

County Clerk office

Personal Property

70 docket

Clean/dirt

County Clerk office

Land Book

7 dockets

Clean

County Clerk office

Lease

59 dockets

Clean

County Clerk office

Release Records

32 dockets

Water Damage/Red Rot/Dirt

County Clerk office

Execution

2 dockets

Clean

County Clerk office

Lis Pen dens

1 docket

Clean

County Clerk office

Assignments

3 dockets

Clean

County Clerk office

Change of Names

1 docket

Clean

County Clerk office

Tax lines

2 dockets

Clean

County Clerk office

Mechanic

1 docket

Clean

County Clerk office

Index Survey

1docket

Clean

County Clerk office

Discharge

13 dockets

Mold/Torn

County Clerk office

Trustees

4 dockets

Torn/Red Rot/Mold

County Clerk office

Misc.

4 dockets

Clean

County Clerk office

Judgment Liens

1 docket

Mold

County Clerk office

Deed Books

345 dockets

Clean/Dirt/Torn

County Clerk office

General Index

4 dockets

Mold

County Clerk office

Record books

1docket

Mold

County Clerk office

Will book

41 dockets

Torn/Red Rot/Vermin/Clean

County Clerk office

Estate Index

10 dockets

Clean

County Clerk office

Bond Book

40 dockets

Clean/Dirt

County Clerk office

Settlement Administrative

99 dockets

Torn/Mold/Dirt

County Clerk office

Land

112 dockets

Clean/Mold/Dirt/Torn

County Clerk office

Appraisements

16 dockets

Dirt/Mold/Torn/Clean

County Clerk office

Debtor Liens

12 dockets

Clean

County Clerk office

Order fiscal

31 dockets

Clean

County Clerk office

Report of sales

7 dockets

Clean

County Clerk office

Record of corporation

15 dockets

Mold dirt

County Clerk inactive

Church trustees

1 docket

Torn/Mold/Dirt

County Clerk inactive

Classification

11 dockets

Clean

County Clerk inactive

Maps

ON map hanger 22inch by 40 inch high

In plastic

County Clerk inactive

Delinquent Property Papers

2 non standard boxes 1ft x 1ft

Clean

County Clerk inactive

Marriages

10 banker boxes

Clean

County Clerk inactive

Plat books

7 dockets

Clean

County Clerk inactive

Deed books

276 dockets

Dirt/Torn/Mold/Clean

County Clerk inactive

Death Records

90 document cans

Clean/Torn

County Clerk inactive

Financing Statements

18 document cans

Clean/Torn

County Clerk inactive

Birth Certificates

87 document cans

Clean/Torn

County Clerk inactive

Marriage records

102 document cans

Clean/Torn

County Clerk inactive

Flood Maps

5 document cans

Clean/Torn

County Clerk inactive

Tax Liens

27document cans

Clean/Torn

County Clerk inactive

Mechanic Liens

24 document cans

Clean/Torn

County Clerk inactive

Abandonment

4 document cans

Clean/Torn

County Clerk inactive

Depository

6document cans

Clean/Torn

County Clerk inactive

Redemption list

8 document cans

Clean/Torn

County Clerk inactive

Delinquent land

32 document cans

Clean/Torn

County Clerk inactive

Bonds

11 documents cans

Clean/Torn

County Clerk inactive

Fiscal and Probate

22 document cans

Clean/Torn

Sheriff office

Receipts

1 banker box

Clean

Sheriff office

Exonerations

1 banker box

Clean

Sheriff office

Tax Tickets

2 banker boxes

Clean

Sheriff office

Investment Committees

1 vertical drawer

Clean

Sheriff office

Sales Listing

1 vertical drawer

Clean

Sheriff office

DMV

1 vertical drawer

Clean

Sheriff office

License Reports

2 vertical drawer

Clean

Sheriff office

Real Estates

1 vertical drawer

Clean

Sheriff office

Sheriff General Records

1 vertical drawer

Clean

Prosecuting Attorney office

Juvenile

4 vertical drawers

Clean

Prosecuting Attorney office

Open Felony

11 vertical drawers

Clean

Prosecuting Attorney office

Closed Felony

6 vertical drawers

Clean

Prosecuting Attorney office

Misdemeanors Open

7 vertical drawers

Clean

Prosecuting Attorney office

Closed Misdemeanors

4 vertical drawers

Clean

Prosecuting Attorney office

Prosecuting Attorney

3 vertical drawers

Clean

Prosecuting Attorney office

Investigation

1 vertical drawer

Clean

Prosecuting Attorney office

County Commission

3 vertical drawers

Clean

Prosecuting Attorney office

HHR

1 vertical drawer

Clean

Prosecuting Attorney office

Misc.

32 vertical drawers

Clean

Vault- all offices

Unlabeled

400 document cans

Dirt/Torn

Vault- all offices

Criminal docket

33 dockets

Dirt/Torn

Vault- all offices

Assessor Records

51 banker boxes

Dirt/Clean

Vault- all offices

Misc.

12 spineless dockets

Dirt/Clean

Vault- all offices

Maps/Revenue/Plans/Appraisals

5 banker boxes

Dirt/Clean

Vault- all offices

Misc.

15 1ftx1ft non standard boxes

Dirt/Clean

Vault- all offices

Line judgment

10 dockets

Dirt/Clean

Vault- all offices

Release Reservation Title

8 dockets

Dirt/Clean

Vault- all offices

Trust Deeds

4 dockets

Dirt/Clean

Vault- all offices

Reimbursements

4 dockets

Dirt/Clean

Vault- all offices

Conditional Sales Index

3 dockets

Dirt/Clean

Vault- all offices

Transfer

4 dockets

Dirt/Clean

Vault- all offices

Supplemental order

4 dockets

Dirt/Clean

Vault- all offices

Land Books

96 dockets

Dirt/Clean/Torn

Vault- all offices

Personal Property

2 dockets

Dirt/Clean

Vault- all offices

Court Order

19 dockets

Dirt/Clean

Vault- all offices

Mechanic Liens

3 dockets

Dirt/Clean

Vault- all offices

Homestead

2dockets

Dirt/Clean

Vault- all offices

Misc. Dockets

185 dockets

Torn/Dirt/Missing spines

Vault- all offices

Dog Tags

6 non standard boxes

Dirt/Clean

Vault- all offices

Assessment Forms

2 non standard boxes

Dirt/Clean

Vault- all offices

Assessor records

12 banker boxes

Dirt/Clean

Vault- all offices

Maps

3ft 2inch high by 3ft 10inch wide

Vermin/Mold/Water damage

Vault- all offices

Tax office

11 non standard boxes

Dirt/Clean

Vault- all offices

Tax books

2ft stack of books

Dirt/Clean

Vault- all offices

Sheriff books

1ft 2inch stack off floor

Dirt/Clean

Vault- all offices

Sheriff books

5 dockets

Dirt/Clean

Vault- all offices

Circuit Clerk Records

5 non standard boxes

Dirt/Clean

Vault- all offices

Liens

3 dockets

Dirt/Clean

Vault- all offices

Taxes

Non standard boxes

Dirt/Clean

Vault- all offices

Misc.

 

Dirt/Clean

Vault- all offices

Maps

 

Dirt/Clean

Vault- all offices

Stack of volumes

3ft 5inch high

Dirt/Clean

Vault- all offices

Stack of Pt. Pleasant Registrar

3ft 3inch high

Dirt/Clean

Vault- all offices

Misc.

75 banker boxes

Dirt/Clean

Vault- all offices

Maps

7 non standard boxes uncovered

Dirt/Clean

Vault- all offices

County Records

2ft 8inch stack books on floor

Dirt/Clean

Vault- all offices

Stacks of books on floor

2ft 7 inch stack

Dirt/Clean

Vault- all offices

Stacks of books on floor

5ft stack

Dirt/Clean

Vault- all offices

Stacks of books on floor

4ft 10inch stack

Dirt/Clean

Vault- all offices

Microfilm

9 cabinets 1ft wide drawers and 6inch high

Negative/Vinegar smell

Vault- all offices

Trust Deeds/conditional/General Count fund/Deposit books

72 document cans

Dirt/Torn

Vault- all offices

Deed books

91 dockets

Dirt/Torn/Clean

Vault- all offices

Trust deeds

55 dockets

Dirt/Torn

Vault- all offices

Release

25 dockets

Dirt/Torn

Vault- all offices

Justice Criminal

23 dockets

Dirt/Torn

Vault- all offices

Justice Civil

43 dockets

Dirt/Torn

Vault- all offices

Marriage

5 lateral drawers

Dirt/Torn

Vault- all offices

Stack of Records

6ft 2inch high

Dirt/Torn

Vault- all offices

Docket books

5ft 4inch high

Dirt/Torn

Vault- all offices

Personal Property

15 dockets

Dirt/Torn

Vault- all offices

Order books

23 dockets

Dirt/Torn

Vault- all offices

Misc.

Non standard boxes 1ftx1ft 49 of them

Dirt/Torn

Vault- all offices

Misc.

18 banker boxes

Dirt/Torn

 

Comments: P1, P2, P3, P4

 

 

1.6 Disaster Plan

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

 

No

No

No

No

No

 

 

 

 

 

 

 

Comments

circuit clerk inactive microfilm- negitive white letters black background-vinegar smell.

 

 

1.7 Staffing

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.7.ANumber of Employees

 

 

 

 

 

Full time

Answered yes on survey

7

6

Answered yes on survey

5

Part time

n/a

0

3

n/a

0

Volunteers

n/a

0

0

n/a

0

1.7.B Records Training

 

 

 

 

 

Training received

None

On the job

Annual in-service training by auditor

None

None

Opportunities available

As provided by state

None

WVACO, County clerk training

None

None

1.1.D.bAverage Daily Retrievals of Current Records

 

 

 

 

 

Staff use

Didnít know

8 hours

6 hours

All day

8 hours

Public use

Didnít know

Didnít know

4 hours

Didnít know

Didnít know

1.7.D.b Average Daily Retrievals of Stored Records

 

 

 

 

 

Staff use

Didnít know

Didnít know

Ĺ hour

All day

Didnít know

Public use

Didnít know

Didnít know

Ĺ hour

Didnít know

Didnít know

 

Comments

 

 

 

1.8 Reformatting/Duplication

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

 

 

 

 

 

 

Microfilming

 

 

 

 

 

Internal

 

 

 

 

 

Volume of material microfilmed

unknown

unknown

limited

NA

none

Disposition of originals

 

 

 

 

 

††† Discarded

no

no

no

 

 

††† Placed in storage

yes

yes

yes

 

 

Master copy stored††† onsite or offsite

 

NA

onsite

 

 

User copies available (record as yes/no)

 

 

As needed but no reader on site

 

 

External

 

 

 

 

 

Volume of material microfilmed

NA

unknown

Didnít know

NA

none

Disposition of originals

 

 

 

 

 

††Discarded

 

no

no

 

 

††† Placed in storage

 

yes

Yes

 

 

Master copy stored††† (onsite or offsite )

 

yes

Onsite

 

 

User copies available (record as yes/no)

 

NA

Yes

 

 

Imaging/Digitizing

 

 

 

 

 

Internal

 

 

 

 

 

Volume of material digitized

none

Only 3 years copied- unknown

limited

NA

none

Disposition of originals

 

 

 

 

 

††† Discarded

 

no

no

 

 

††† Placed in storage

 

Yes

Yes

 

 

Master copy stored††† (onsite or offsite )

 

Onsite

Onsite

 

 

Backup copies available (record as yes/no)

 

yes

yes

 

 

External

 

 

 

 

 

Volume of material digitized

none

none

limited

NA

none

Disposition of originals

 

 

 

 

 

††† Discarded

 

 

 

 

 

††† Placed in storage

 

 

no

 

 

Master copy stored††† (onsite or offsite )

 

 

yes

 

 

Backup copies available (record as yes/no)

 

 

yes

 

 

 

Comments

 

Photocopying††

 

 

 

 

 

Volume of material copied

unknown

unknown

unknown

unknown

NA

Disposition of originals

 

 

 

 

 

†††† Discarded

 

 

no

 

 

†††† Placed in storage

 

 

yes

 

 

 

 

 

 

1.9 Electronic Records

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Record groups and/or series created and maintained in electronic format(list all)

n/a

n/a

Deed books

n/a

n/a

Software used

State mainframe

n/a

CSSI

n/a

n/a

Name and address of the vendor used

State tax department

n/a

Parkersburg, WV

n/a

n/a

System support used

 

n/a

CSSI

n/a

n/a

Name and address of the vendor used

State tax department

n/a

Parkersburg, WV

n/a

n/a

Security in place for the storage system

n/a

n/a

n/a

n/a

n/a

Security in place for the backup system

n/a

Back up copies

n/a

n/a

n/a

Procedural rules used for creation, storage, reformatting, and retirement of electronic records

n/a

n/a

n/a

n/a

n/a

 

Recommendations

 

the prosecuting attorney claims that he destroys all of his records.

 

 

1.10 Records Retention/Disposition (Retention Schedules, Destruction Process, Electronic Records Guidelines Used)

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Name of retention schedules or any other procedures, including Code references, followed during the last five years

No

No

No

No

No

Documentation processes to show what records have been destroyed in the past five years(record as yes/no)

No

Yes

No

No

No

Any records management guidelines used for electronic records (record as yes/no)

Yes

No

No

No

No

 

Comments

 

 

1.11 Material being stored outside the office's jurisdiction

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Lists of records administered by the office, but held by a local historical or genealogical group, a local library, or West Virginia University(record as yes/no)

No

No

No

No

No

Lists contain record group, series, span date, and quantity data(record as yes/no)

No

No

No

No

No

Transfer documentation for these records(record as yes/no)

No

No

No

No

No

 

Comments county clerk says that the mormans in utah have some of their old deeds.

 

 

 

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