|
1.1 The Physical Space Housing the Records |
Active
Records Area |
Inactive
Records Area A |
Inactive
Records Area B |
|
1.1.A
Temperature (in degrees Fahrenheit) |
Assessor 78 office Circuit Clerk 70 office County Clerk 72 office Sheriff 76 office Prosecuting Attorney 77 office |
Assessor 78 Circuit Clerk County Clerk 77 maintenance room Sheriff 60-75 Prosecuting Attorney |
Assessor Circuit Clerk County Clerk 77 commission room County Clerk 69 jail Sheriff Prosecuting Attorney |
|
Humidity (record as
relative humidity) |
Assessor 33 office Circuit Clerk 43 office County Clerk 44 office Sheriff 39 office Prosecuting Attorney 42 office |
Assessor 33 Circuit Clerk County Clerk 44 maintenance room Sheriff NA Prosecuting Attorney |
Assessor Circuit Clerk County Clerk 34 commission room County Clerk 43 jail Sheriff Prosecuting Attorney |
|
1.1.B Windows
(record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
1.1.C Pollutants and other hazards to records |
|
|
|
|
Mold – active
(record as yes/no) |
Assessor NA Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney no |
Assessor NA Circuit Clerk County Clerk no Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Mold – inactive (record as yes/no) |
Assessor NA Circuit Clerk NA County Clerk no Sheriff NA Prosecuting Attorney no |
Assessor NA Circuit Clerk County Clerk yes Sheriff NA Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Moisture, Dampness (record as yes/no) and note where |
Assessor NA Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney no |
Assessor NA Circuit Clerk County Clerk no Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk County Clerk yes commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Animals – alive
note kind |
Assessor yes bats, mice Circuit Clerk no County Clerk no Sheriff yes mice Prosecuting Attorney yes bats, mice |
Assessor yes bats, mice Circuit Clerk County Clerk no Sheriff yes mice Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Animals – past
note kind |
Assessor yes bats, mice Circuit Clerk no County Clerk no Sheriff yes bats, mice Prosecuting Attorney yes |
Assessor yes bats, mice Circuit Clerk County Clerk no Sheriff yes bats, mice Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Insects – alive
note kind |
Assessor yes ants, water bugs Circuit Clerk no County Clerk no Sheriff yes gnats, spiders Prosecuting Attorney yes spiders, bugs, bees |
Assessor yes ants, water bugs Circuit Clerk County Clerk no Sheriff yes roaches, flies Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Insects – past note kind |
Assessor yes ants, water bugs Circuit Clerk no County Clerk no Sheriff yes gnats, spiders Prosecuting Attorney yes |
Assessor yes ants, water bugs Circuit Clerk County Clerk no Sheriff yes roaches, flies Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Dust or grime on records |
Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes |
Assessor yes Circuit Clerk County Clerk yes Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk County Clerk yes commission room County Clerk yes jail Sheriff Prosecuting Attorney |
|
1.1.D Fire suppression and detection systems |
|
|
|
|
Fire extinguishers
(record as yes/no) |
Assessor yes Circuit Clerk yes County Clerk no Sheriff yes Prosecuting Attorney no |
Assessor yes Circuit Clerk County Clerk no Sheriff yes Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Sprinklers
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
1.1.E Type of security systems in place |
|
|
|
|
Guards at entrance to area (record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff NA Prosecuting Attorney no |
Assessor no Circuit Clerk County Clerk no Sheriff NA Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Locked or limited access to areas with records
(record as yes/no) |
Assessor yes & no Circuit Clerk yes County Clerk no Sheriff no Prosecuting Attorney yes |
Assessor yes & no Circuit Clerk County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Alarm system
(record as yes/no) |
Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no |
Assessor no Circuit Clerk County Clerk no Sheriff no Prosecuting Attorney |
Assessor Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Secured doors/windows (record as yes/no) |
Assessor yes standard locks Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney no |
Assessor yes standard locks Circuit Clerk County Clerk no Sheriff yes Prosecuting Attorney |
Assessor yes Circuit Clerk County Clerk no commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Panic Button
(record as yes/no) |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk County Clerk commission room County Clerk no jail Sheriff Prosecuting Attorney |
|
Key card access
(record as yes/no) |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk Sheriff Prosecuting Attorney |
Assessor Circuit Clerk County Clerk commission room County Clerk no jail Sheriff Prosecuting Attorney |
Comments:
Assessor's office is not accessible.
1.2, 1.4, and
1.5 Quantity of Records Held and Condition of Records
|
Location |
Record Type |
Volume |
Condition |
|
Assessor office – Front |
Misc. forms & letters (current year) |
20 drawers, legal size |
Clean |
|
Assessor office – Front |
Misc. forms & letters (future year) |
6 drawers, legal size |
Clean |
|
Assessor office – Front |
Misc. forms & letters (supplemental) |
27 drawers, legal size |
Clean |
|
Assessor office – Front |
Misc. forms & letters (general) |
4 drawers, legal size |
Clean |
|
Assessor office – Front |
Personal Property (future year) |
4 books |
Clean |
|
Assessor office – Front |
Personal Property (current) and DMV |
36 books |
Clean |
|
Assessor office – Middle |
Mobile Home cards |
1 5x7 file drawer |
Clean |
|
Assessor office – Middle |
To do file |
1 drawer, legal size |
Clean |
|
Assessor office – Middle |
Current Building Permits |
1 drawer, legal size |
Clean |
|
Assessor office – Middle |
Prior Building Permits |
1 drawer, legal size |
Clean |
|
Assessor office – Middle |
Farm Discounts |
2 drawers, legal size |
Clean |
|
Assessor office – Middle |
Copy of Wills |
1 drawer, legal size |
Clean |
|
Assessor office – Middle |
Timber Management |
1 drawer, legal size |
Clean |
|
Assessor office – Middle |
Current Land |
14 books |
Clean |
|
Assessor office – Hallway 1 |
Homestead records |
3 5x7 drawers |
Clean |
|
Assessor office – Hallway 1 |
Change cards |
3 5x7 drawers |
Clean |
|
Assessor office – Hallway 1 |
Dog records |
4 5x7 drawers |
Clean |
|
Assessor office – Hallway 1 |
Farm Reports |
2 1 cu.ft. boxes |
Clean |
|
Assessor office – Hallway 1 |
Real Estate by year |
15 books |
Clean |
|
Assessor office – Hallway 1 |
Land Books by year |
20 books |
Clean |
|
Assessor office – Hallway 2 |
Personal Property Prior Years |
12 drawers, legal size |
Clean |
|
Assessor office – Hallway 2 |
Current assessment forms |
Stacked |
Clean |
|
Assessor office – Hallway 2 |
Personal Property Prior Years |
54 4"x18" drawers |
Clean |
|
Assessor office – Hallway 2 |
Backup computer records |
3 4"x18" drawers |
Clean |
|
Assessor office – Hallway 2 |
Current and next year changes |
4 4"x18" drawers |
Clean |
|
Assessor office – Hallway 2 |
Real Estate Land books |
10 books |
Clean |
|
Assessor office – Hallway 2 |