1.1  The Physical Space Housing the Records

Active Records Area

Main Office

Inactive Records Area A

Assessor Basement

Circuit Clerk Basement

County Clerk Basement

Sheriff Basement

Prosecuting Attorney Attic

Inactive Records Area B

Assessor 3rd floor computer room

Circuit Clerk Office 2

Prosecuting Attorney Attic Room 2

1.1.A  Temperature (in degrees Fahrenheit)

Assessor 71

Circuit Clerk  75

County Clerk 73

Sheriff 73

Prosecuting Attorney 83

Assessor basement - 69

Circuit Clerk basement-69

County Clerk 73

Sheriff 69

Prosecuting Attorney 80

Assessor computer-74

Circuit Clerk 72/ asbestos room- 82

County Clerk senior center- 75

Sheriff

Prosecuting Attorney 83

Asbestos 73

Senior Center 73

Humidity (record as % relative humidity)

Assessor 56

Circuit Clerk  64

County Clerk 33

Sheriff 37

Prosecuting Attorney 36

Assessor 52

Circuit Clerk  53

County Clerk 39

Sheriff 39

Prosecuting Attorney 36

Assessor 48

Circuit Clerk 49/ asbestos- 34

County Clerk 35

Sheriff

Prosecuting Attorney 36

Asbestos 52

Senior Center 46

1.1.B Windows  (record as yes/no)

Assessor yes

Circuit Clerk  yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk yes/ asbestos- NA

County Clerk NA

Sheriff

Prosecuting Attorney no

Asbestos  no

Senior Center yes

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor  no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor no

Circuit Clerk no/ asbestos- no

County Clerk no

Sheriff

Prosecuting Attorney no

Asbestos  no

Senior Center no

Mold – inactive (record as yes/no)             

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center no

Moisture, Dampness (record as yes/no)                 and note where

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk no

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor no

Circuit Clerk no/ asbestos-no

County Clerk no

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center yes

Animals – alive  note kind                            

Assessor no

Circuit Clerk no

County Clerk no

Sheriff  yes mice

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff yes mice

Prosecuting Attorney no

Assessor  no

Circuit Clerk no/ asbestos-no

County Clerk no

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center yes mice

Animals – past  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no/ asbestos- no

County Clerk no

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center no

Insects – alive  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk no

County Clerk  no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no/ asbestos- no

County Clerk no

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center no

Insects – past note kind                                

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no          

Prosecuting Attorney no

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no/ asbestos- no

County Clerk no

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center yes wasp lady bugs

Dust or grime on records

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor no

Circuit Clerk no/ asbestos-no

County Clerk no

Sheriff

Prosecuting Attorney yes

Asbestos no

Senior Center yes

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor yes

Circuit Clerk  no

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk no/ asbestos-NA

County Clerk no

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center no

Sprinklers  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no          

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no          

Prosecuting Attorney no

Assessor no

Circuit Clerk no/ asbestos- NA

County Clerk NA

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center no

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no          

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no          

Prosecuting Attorney no

Assessor no

Circuit Clerk no/ asbestos- no

County Clerk no

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center no

Locked or limited access to areas with records (record as yes/no) Yes all offices have locked or limited access

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor yes

Circuit Clerk yes/ asbestos- yes

County Clerk yes

Sheriff

Prosecuting Attorney yes

Asbestos yes

Senior Center yes

Alarm system  (record as yes/no)

Assessor no

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor no

Circuit Clerk yes

County Clerk yes

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk yes/ asbestos- no

County ClerkNA

Sheriff

Prosecuting Attorney no

Asbestos yes

Senior Center no

Secured doors/windows  (record as yes/no)

Assessor  yes

Circuit Clerk  yes

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor yes

Circuit Clerk no

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor yes

Circuit Clerk no/ asbestos- yes

County Clerk yes

Sheriff

Prosecuting Attorney  no

Asbestos no

Senior Center  no

Panic Button  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no/ asbestos- no

County Clerk no

Sheriff

Prosecuting Attorney no

Asbestos

Senior Center no

Key card access  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no/ asbestos- no

County Clerk  no

Sheriff

Prosecuting Attorney no

Asbestos no

Senior Center yes to elevator

 

 

Comments:

 

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

County Clerk Office

Misc.

462 document cans

Clean

County Clerk Office

Fiduciary

Kardex 98=14 rows wide 17 box each. (each box 12.5x14.5x10)

Clean

County Clerk Office

Microfiche (Bonds, Wills, Releases, Misc.)

27- 1x9x16, 73 1x9x24

100 drawers corp. estates

Clean

County Clerk Office

Microfilm

4 lateral drawers 20Lx22Wx28H

Clean

County Clerk Office

Deeds

1244 dockets

Clean

County Clerk Office

Land books

266 dockets

Clean

County Clerk Office

Surveyor Records

8 dockets

Clean

County Clerk Office

Index Survey

12 dockets

Clean

County Clerk Office

Corner

3 dockets

Clean

County Clerk Office

Misc.

3 dockets

Clean

County Clerk Office

Supplement

5 dockets

Clean

County Clerk Office

Bonds

13 dockets

Clean

County Clerk Office

Assignments

90 dockets

Clean

County Clerk Office

Wills

93 dockets

Clean

County Clerk Office

Fiduciary

42 dockets

Clean

County Clerk Office

Release

326 dockets

Clean

County Clerk Office

Order books

30 dockets

Clean

County Clerk Office

Corporation

51 dockets

Clean

County Clerk Office

Vital

51 dockets

Clean

County Clerk Office

Delinquent Sales

40 dockets

Clean

County Clerk Office

Power of Attorney

16 dockets

Clean

County Clerk Office

Lis Pendens

2 dockets

Clean

County Clerk Office

Mechanic Liens

17 dockets

Clean

County Clerk Office

Estates

236 dockets

Clean

County Clerk Office

Judgment

22dockets

Clean

County Clerk Office

Index trust deeds

34dockets

Clean

County Clerk Office