1.1  The Physical Space Housing the Records

Active Records Area

Main Offices

Circuit Clerk Main Vault

Inactive Records Area A

Circuit Clerk 2nd floor Vault

Sheriff’s Law Enforcement

Inactive Records Area B

Circuit Clerk Jail

Sheriff Jail

1.1.A  Temperature (in degrees Fahrenheit)

Assessor 77

Circuit Clerk 68

County Clerk 72

Sheriff 75

Prosecuting Attorney n/a

Assessor

Circuit Clerk 75

County Clerk varies

Sheriff 73

Prosecuting Attorney

Assessor

Circuit Clerk n/a

County Clerk

Sheriff n/a

Prosecuting Attorney

Humidity (record as % relative humidity)

Assessor 38

Circuit Clerk n/a

County Clerk 43

Sheriff 40

Prosecuting Attorney n/a

Assessor

Circuit Clerk 45

County Clerk n/a

Sheriff 50

Prosecuting Attorney

Assessor

Circuit Clerk n/a

County Clerk

Sheriff n/a

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk n/a

County Clerk

Sheriff  n/a

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor no

Circuit Clerk no

County Clerk no

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk yes

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Animals – alive  note kind                            

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes mice

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Animals – past  note kind

Assessor no

Circuit Clerk n/a

County Clerk no

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Insects – alive  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk yes

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Insects – past note kind                                

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk yes

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Dust or grime on records

Assessor yes

Circuit Clerk n/a

County Clerk yes

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk yes

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk yes

County Clerk

Sheriff yes

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk no

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor no

Circuit Clerk yes

County Clerk yes

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk yes

County Clerk

Sheriff yes

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff yes

Prosecuting Attorney n/a

Assessor

Circuit Clerk yes

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff yes

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff no

Prosecuting Attorney n/a

Assessor

Circuit Clerk n/a

County Clerk n/a

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk no

County Clerk

Sheriff no

Prosecuting Attorney

 

 

 

Comments:  The Prosecuting Attorney was unavailable.

 

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Assessor office - Main

Personal Property

30 legal size drawers

Clean

Assessor office – Main

CAMA

20 legal size drawers

Clean

Assessor office – Main

Dog Records

5 legal size drawers

Clean

Assessor office – Main

Miscellaneous Records

5 legal size drawers

Clean

Assessor office – Main

Change of Class

1 legal size drawer

Clean

Assessor office – Main

Mobile Home Records

1 legal size drawer

Clean

Assessor office – Main

Building Permits

1 legal size drawer

Clean

Assessor office – Main

Homesteads/Exonerations

1 legal size drawer

Clean

Assessor office – Main

2004 Transfers

1 legal size drawer

Clean

Assessor office – Main

Change & Building Permits

4 5x7 card files

Clean

Assessor office – Main

Homestead Cards

4 5x7 card files

Clean

Assessor office – Main

Real Estate Card Files

22 5x7 boxes

Clean

Assessor office – Main

Transfers

Long 3-drawer rotating cabinet

Clean

Assessor office – Main

Maps

Single map rack

Clean

Assessor office –  Main

2003 Appraisals

4 legal size drawers

Clean

Assessor office – Main

Personal Property, Real Estate, DMV books

Shelves & racks

Clean

Circuit Clerk office – Main Vault

Civil Orders

27  (8x14) books

Clean

Circuit Clerk office – Main Vault

Administrative Orders

3 (8x14) books

Clean

Circuit Clerk office – Main Vault

Criminal Orders

21 (8x14) books

Clean

Circuit Clerk office – Main Vault

Domestic Orders

13 (8x14) books

Clean

Circuit Clerk office – Main Vault

Juvenile

14 (8x14) books

Clean

Circuit Clerk office – Main Vault

Magistrate Orders

3 (8x14) books

Clean

Circuit Clerk office – Main Vault

Mental Hygiene

3 (8x14) books

Clean

Circuit Clerk office – Main Vault

Guardian/Conserver

2 (8x14) books

Clean

Circuit Clerk office – Main Vault

General Dockets

No count; stopped in 1992

Clean

Circuit Clerk office – Main Vault

A-Z filing of old records in can files

12 3x5 drawers

Clean

Circuit Clerk office – Main Vault

Early Records of Morgan County