††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

1.1The Physical Space Housing the Records

Active Records Area

Inactive Records Area A

Inactive Records Area B

1.1.ATemperature (in degrees Fahrenheit)

Assessor††††† 76.1

Circuit Clerk††††† 70.7

County Clerk††††† 77.2†††

Sheriff††††† 71.2

Prosecuting Attorney69.0

Assessor

Circuit Clerk††††† 61.3

County Clerk†††† 78.6

Sheriff (Jail)†††† 68.6

Prosecuting Attorney Closet73.2

Assessor

Circuit Clerk††††† 71.4

County Clerk

Sheriff

Prosecuting AttorneyJail 63.7F

Humidity (record asrelative humidity)

Assessor††††† 53

Circuit Clerk††††† 63

County Clerk††††† 61

Sheriff†††† 41

Prosecuting Attorney†† 48

Assessor

Circuit Clerk††††† 60

County Clerk†††† 50

Sheriff†††† 37

Prosecuting Attorney 51

Assessor

Circuit Clerk††††† 53

County Clerk

Sheriff††††† 55

Prosecuting Attorney†† 55

1.1.B Windows(record as yes/no)

Assessor††††† yes

Circuit Clerk††††† yes

County Clerk††††† yes

Sheriff††††† yes

Prosecuting Attorney†† yes

Assessor†††† no

Circuit Clerk††††† yes

County Clerk†††† no

Sheriff†††† no

Prosecuting Attorney††† no

Assessor

Circuit Clerk††††† yes†††

County Clerk

Sheriff

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold Ė active(record as yes/no)†††††††††††††††

Assessor††††† yes

Circuit Clerk††† no

County Clerk††† no

Sheriff†††† no

Prosecuting Attorney††† no

Assessor†††† no

Circuit Clerk†††† yes†††††

County Clerk†††† no

Sheriff†††† no

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Mold Ė inactive (record as yes/no)†††††††††††††

Assessor††††† yes

Circuit Clerk†††† no

County Clerk†††† no

Sheriff††† no

Prosecuting Attorney†††† no

Assessor†††† no

Circuit Clerk††††† yes

County Clerk†††† no

Sheriff†† ††no

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Moisture, Dampness (record as yes/no) ††††††††††††††† and note where

Assessor††††† yes

Circuit Clerk†††† no

County Clerk†††† no

Sheriff†††† no

Prosecuting Attorney†† ††no

Assessor†††† yes

Circuit Clerk†† yes (back)

County Clerk†††† no

Sheriff†††† no

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Animals Ė alivenote kind††††††††††††††††††††††††††††

Assessor†††† no

Circuit Clerk††††† yes(mice)

County Clerk†††† no

Sheriff††††† yes(mice)

Prosecuting Attorney††† no

Assessor†††† no

Circuit Clerk†† yes (bats, mice)

County Clerk†††† no

Sheriff††††† yes(mice)

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney†† yes(mice)

Animals Ė pastnote kind

Assessor†††† no

Circuit Clerk††††† yes(mice)

County Clerk††††† yes(mice)

Sheriff†††† no

Prosecuting Attorney††† no

Assessor†††† no

Circuit Clerk†††† (bats, mice)

County Clerk††††† no

Sheriff††††† yes(mice)

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Insects Ė alivenote kind

Assessor††††† yes (ants)

Circuit Clerk††††† yes (fly)

County Clerk†††† yes (bee)

Sheriff††††† yes (fly, bee)

Prosecuting Attorney†††† no

Assessor†††† yes (ants)

Circuit Clerk†††† no

County Clerk†††† yes (fly, bee)

Sheriff††††† yes (fly, bee)

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Insects Ė past note kind††††††††††††††††††††††††††††††††

Assessor††††† yes (ants)

Circuit Clerk†††† yes (fly, bee)

County Clerk†††† no

Sheriff††††† yes (fly, bee)

Prosecuting Attorney

Assessor†††† yes (ants)

Circuit Clerk†††† no

County Clerk†††† no

Sheriff††††† yes (fly, bee)

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Dust or grime on records

Assessor†††† yes

Circuit Clerk††††† yes

County Clerk†††† yes

Sheriff†††† yes

Prosecuting Attorney†††† yes

Assessor†††† yes

Circuit Clerk†††† yes

County Clerk††††† yes

Sheriff††††† no

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers(record as yes/no)

Assessor††††† yes

Circuit Clerk††††† yes

County Clerk††††† yes

Sheriff††††† yes

Prosecuting Attorney†† yes

Assessor†††† yes

Circuit Clerk††††† yes

County Clerk†††† yes

Sheriff††††† no

Prosecuting Attorney†† yes

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Sprinklers(record as yes/no)

Assessor†††† no

Circuit Clerk†††† no†††††

County Clerk††††† no

Sheriff†††† no

Prosecuting Attorney†††† no

Assessor†††† no

Circuit Clerk†††† no†††††

County Clerk†††† no

Sheriff†††† no

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor†††† no

Circuit Clerk††††† yes

County Clerk††††† yes

Sheriff††††† yes

Prosecuting Attorney††† no

Assessor†††† no

Circuit Clerk††††† yes

County Clerk††††† yes

Sheriff††††† yes

Prosecuting Attorneyyes Jail

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney†† yes

Alarm system(record as yes/no)

Assessor†††† no

Circuit Clerk†††† no

County Clerk†††† no

Sheriff†††† no

Prosecuting Attorney†††† no

Assessor†††† no

Circuit Clerk†††† no

County Clerk†††† no

Sheriff†††† no

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Secured doors/windows(record as yes/no)

Assessor†††† no

Circuit Clerk††††† yes

County Clerk††††† yes

Sheriff††††† yes

Prosecuting Attorney†† yes

Assessor†††† no

Circuit Clerk††††† yes

County Clerk††††† yes

Sheriff

Prosecuting Attorney†† yes

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Guards

Assessor†††† no

Circuit Clerk†††† no

County Clerk†††† no

Sheriff†††† no

Prosecuting Attorney†††† no

Assessor†††† no

Circuit Clerk†††† no

County Clerk†††† no

Sheriff†††† no

Prosecuting Attorney††† no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

 

 

 

 

 

 

 

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

 

 

Comments all offices are in need of storage space.

 


††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records††††††††††††††††††††††††††††† †††††††††††

Location

Record Type

Volume

Condition

Circuit Clerk Office

Civil

44 dockets

Clean

Circuit clerk office

 

Circuit clerk

 

Circuit clerk

Civil Order Books

 

Vs. cases.

 

Records

105 dockets

 

20 banker boxes

 

84d vertical

Clean

 

Clean

 

clean

Circuit clerk office

Criminal

Juvenile

Law, Chancery

Civil Cases to Defendants

Index dockets

clean

Separate Room (connected)

 

Circuit clerk separate room

Juvenile Delinquents

Abuse and Neglect, Runaway

 

State Vs.

100d vertical metal

 

 

22 banker boxes

Clean

 

 

clean

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

 

Circuit clerk storage

 

Circuit clerk storage

 

 

Circuit clerk storage

 

 

Circuit clerk storage

 

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

 

Circuit clerk storage

 

Circuit clerk storage

 

 

 

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk storage

 

Circuit clerk jail cell

 

Circuitstorage area

 

 

Criminal Dockets

 

Chancery Order Books

 

Law Order

 

Witness Dockets

 

Civil Order Books

 

Cash Book

 

Jury Commissioners

 

Petit and Grand Jury Record Book

 

Chancery files

 

New Indictments, Indictments Just Ended

 

Bonds/Transcripts/ Executions/ Inquest Papers

 

Old Court

Election Information

 

Political Petition

 

Ended Indictments

 

Justices Transcripts State Cases

 

Law file

 

Clerks Reports

Jurors

Council Vouchers

CAO Billing

 

Civil

 

Closed Chancery

 

Chancery

 

Records

 

Records

 

Guardian

 

Fortified lands

 

Chancery order

 

Criminal

 

Records rarely dealt with

 

 

 

 

 

 

55 docket

 

23 docket

 

25 docket

 

27 docket

 

25 docket

 

1 docket

 

1 docket

 

1 docket

 

 

165 document cans

 

dockets

 

 

sheets

 

 

 

 

 

 

 

 

 

 

 

 

130 document cans

 

9 banker boxes

 

 

 

 

140 banker boxes

 

33 banker boxes

 

? # of dockets

 

app. 25 banker boxes

 

10d vertical metal

 

1 docket

 

1 docket

 

5 dockets

 

8d lateral metal 4fthx42inW

 

8d vertical metal

 

 

Poor, Damaged Spines

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

 

Clean

 

Clean

 

 

Clean

 

 

Clean

 

 

Clean

 

Clean

 

Clean

 

 

Clean

 

Clean

 

 

 

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Assessor Active(counter)

 

Assessor active

Personal Property

 

Land

7 dockets

 

24 dockets

Clean

 

clean

Assessor inactive

 

Assessor inactive

 

Assessor inactive

 

 

Assessor inactive

 

Assessor inactive

 

 

Assessor inactive

 

Assessor inactive

 

Assessor inactive

 

Assessor inactive

Land Book

 

Personal Property

 

Real Estate and Personal Property(stored in folders)

 

Assessments

 

Dog tag 1994- 1998

 

 

Real estate

 

Land

 

Personal property

 

Personal property

66 dockets

 

20 dockets

 

9 books

 

 

24d vertical metal

 

non standard card board boxes on wooden shelf 51x59

 

9 books

 

44 dockets

 

10 dockets

 

32inW wooden shelf

Poor

 

Clean

 

Clean

 

 

Clean

 

Clean

 

 

Clean

 

Clean

 

Clean

 

Clean

 

Prosecuting Attorney Storage (Janitor Room)

Juvenile

Closed Current

Old Criminal

Abuse and Neglect

 

Criminal

 

10-vertical metal

 

 

 

12d vertical metal

clean

Prosecuting attorney- jail storage

Criminal

 

Juvenile Files

Banker boxes

 

Banker boxes

Clean

 

Clean

 

County Clerk Vital Stats and Voters Registration Room

Voters Registration

 

Original Birth Certificates

 

Voters Reg.

 

Register of death

 

Births

 

Deaths 1890-1905

 

marriage

14x65Ė lateral cabinets

 

35x72- metal cabinet

 

15x39-metal cabinet

 

10 dockets

 

17 dockets

 

1 docket

 

2 dockets

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

Clean

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

County clerk office

 

 

County clerk office

 

 

County clerk office

 

County clerk office

 

County clerk office

Trust Deed Dockets

 

Land Docket

 

Inventories and Settlements

 

Release of Liens

 

Election Records

 

Federal Tax

 

Bond Books

 

Lease Books

 

Order Books.

 

Map

 

†† Marriage Indexes

 

Register of Deaths

 

Index and Register of Births

 

Lis Pendons

 

Execution Dockets

 

Delinquent Land

 

Release of Liens

 

Report of Sales Under Trust Deeds

 

Assignment Books

 

Power of Attorney

 

Deputy Civil Service Board

 

Judgment Liens

 

Map Books

 

State and Federal tax Lien

 

Miscellaneous

 

Church Trusties

 

Hanging Maps

 

Deed Dockets

 

Grantee Index to Deeds

 

Appraisements and Sale Bills

 

Order Book of Personal Reports

 

Will Book

 

List of Fiduciaries

 

Misc. records

 

Various records

 

Discharge

 

Various records

 

Misc. records

 

Unknown

 

 

Personal property

 

 

Fiduciaries and settlements

 

Appraisements

 

Personal property

294 dockets

 

141 docket

 

16 docket

 

54 dockets

 

14 dockets

 

3 docket

 

9 docket

 

67 docket

 

31 docket

 

49 x 35

 

42 docket

 

14 docket

 

20 docket

 

2 docket

 

3 docket

 

25 docket

 

38 docket

 

6 docket

 

 

19 dockets

 

14 dockets

 

2 dockets

 

21 dockets

 

7 docket

 

16 docket

 

10 docket

 

3 docket

 

150 hanging maps

 

400 dockets

 

20 dockets

 

47 dockets

 

14 dockets

 

 

28 dockets

 

19 dockets

 

84 document cans

 

3 non standard card board boxes

 

11 dockets

 

5 binders

 

6 lateral drawers

 

approximately 20+ lying on top cabinets

 

10 dockets lying on metal shelves 12ft linear

 

39 dockets

 

33 dockets

 

10 dockets

 

 

 

 

1-12 are old with surface dirt

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

 

clean

 

clean

 

clean

 

clean

 

Clean

 

Clean

 

Clean

 

Clean

 

 

Clean

 

 

Clean

 

Clean

 

Clean

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff storage room

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff main office

 

Sheriff law jail cell storage

 

Sheriff law jail cell storage

 

 

Sheriff tax jail cell storage

 

 

Accident Reports

 

Warrant Folders

 

Domestic Violence

 

Incident Reports

 

Dailies

 

Gun Permits

 

Out of Area Reports

 

Intakes

 

Records

 

Records

 

Gun permits

 

Active warrant file

 

Receipts

 

Logs

 

Cards

 

Open files

 

Various records

 

Reports

 

Log book

 

Duties

 

Duty log

 

Gun permits

 

Records

 

Land dockets

 

Personal property

 

Records

 

Receipts, records, logs

Vertical metal files

 

Vertical metal file

 

Vertical metal files

 

Vertical metal file

 

Vertical metal file

 

Vertical metal files

 

Vertical metal files

 

Vertical metal files

 

8d vertical files

 

2 metal safes- 1-4ft: 1-3ftH

 

2d vertical metal

 

1d vertical metal

 

2 non standard card board boxes

 

8 binders

 

6 Ė 3x5x24- metal drawers

 

2- plastic containers

 

6d lateral

 

4 banker boxes

 

2 banker boxes

 

2 banker boxes

 

3 banker boxes

 

approximately-5 banker boxes

 

approximately- 60 banker boxes

 

? # of dockets

 

? # of dockets

 

app. 15 banker boxes

 

app. 7ft stack of books

 

 

 

 

Clean

 

Clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

clean

 

surface dirt

 

surface dirt

 

clean

 

surface dirt

 

comments

in assessor storage room water pipes run along the ceiling over the records.

 

county clerk has additional storage space in the annex building.

 

sheriff stores inactive records in the jail house annex.

 

prosecutting attorney stores records in the jail house annex. a janitors closet is used to store records.

 

all offices need more space.

 


 

Disaster Plan

 

Disaster Plan

 

Disaster Plan

 

Disaster Plan

 

Disaster Plan

Assessor†††† no

 

Circuit Clerk†††† no

 

County Clerk†††† no

 

Sheriff†††† no

 

Prosecuting Attorney†††† no

Assessor†††† no

 

Circuit Clerk†††† no

 

County Clerk†††† no

 

Sheriff†††† no

 

Prosecuting Attorney††† no

Assessor

 

Circuit Clerk

 

County Clerk

 

Sheriff

 

Prosecuting Attorney

 

Comments

 

P1, P2, P3, P4, P5, P6, P7, P8, P9, P10, P11, P12, P13, P14

 

1.7 Staffing

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.7.ANumber of Employees

 

 

 

 

 

Full time

9

5

7

24 law / 4 tax

6

Part time

9

none

none

none

2

Volunteers

none

none

none

none

none

1.7.B Records Training

 

 

 

 

 

Training received

in-house

in-house

none

none

none

Opportunities available

not aware of any

association meetings

County Circuit Clerk

none

attorney seminars

1.1.D.bAverage Daily Retrievals of Current Records

 

 

 

 

 

Staff use

8 hrs.

donít know

6 hrs.

8 hrs.

8 hrs.

Public use

8 hrs.

donít know

donít know

none

none

1.7.D.b Average Daily Retrievals of Stored Records

 

 

 

seldom

 

Staff use

donít know

donít know

little

seldom if at all

2 hrs.

Public use

donít know

donít know

 

 

none

 

Comments


 

1.8 Reformatting/Duplication

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Photocopying††

 

 

 

 

 

Volume of material copied

Keep 5 yr original

N/A

20,000

N/A

90,000-100,000

Disposition of originals

 

 

 

 

 

†††† Discarded

 

 

 

 

 

†††† Placed in storage

 

 

Yes(most sent back to clients)

Yes

Yes

Microfilming

 

 

Yes(but not for the last 5 yrs.)

 

 

Internal

 

 

 

 

 

Volume of material microfilmed

 

 

 

 

 

Disposition of originals

 

 

 

 

 

††† Discarded

 

 

 

 

 

††† Placed in storage

 

 

Yes

 

 

Master copy stored††† onsite or offsite

 

 

Onsite

 

 

User copies available (record as yes/no)

 

 

 

 

 

External

 

 

 

 

 

Volume of material microfilmed

 

 

 

 

 

Disposition of originals

 

 

 

 

 

††† Discarded

 

 

 

 

 

††† Placed in storage

 

 

 

 

 

Master copy stored††† (onsite or offsite )

 

 

 

 

 

User copies available (record as yes/no)

 

 

 

 

 

Imaging/Digitizing

 

 

 

 

 

Internal

 

 

 

 

 

Volume of material digitized

 

 

35,000 sheets

 

 

Disposition of originals

 

 

 

 

 

††† Discarded

 

 

 

 

 

††† Placed in storage

 

 

Yes

 

 

Master copy stored††† (onsite or offsite )

 

 

Onsite

 

 

Backup copies available (record as yes/no)

 

 

no

 

 

External

 

 

 

 

 

Volume of material digitized

 

 

 

 

 

Disposition of originals

 

 

35,000

 

 

††† Discarded

 

 

 

 

 

††† Placed in storage

 

 

Yes

 

 

Master copy stored††† (onsite or offsite )

 

 

no

 

 

Backup copies available (record as yes/no)

 

 

 

 

 

Migration

 

 

no

 

 

 

Comments

 

 

1.9 Electronic Records

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Record groups and/or series created and maintained in electronic format(list all)

TMC

Software Computer

Access

Crisnet(sp.)

none

Software used

 

Windows

Access, Manalta(sp.)

Microsoft

 

Name and address of the vendor used

Lan, Administrator, Fairmont

Butch Evans, Charleston

Charleston, VA.

Jim Schwagger, Summersville

 

System support used

 

 

 

 

 

Name and address of the vendor used

 

 

 

 

 

Security in place for the storage system

 

password

none

Password locked office

 

Security in place for the backup system

State

password

none

Password

 

Procedural rules used for creation, storage, reformatting, and retirement of electronic records

 

nightly backup

 

 

 

 

Recommendations

 

 

1.10 Records Retention/Disposition (Retention Schedules, Destruction Process, Electronic Records Guidelines Used)

Assessor

Circuit Clerk

 

County Clerk

Sheriff

Prosecuting Attorney

Name of retention schedules or any other procedures, including Code references, followed during the last five years

not provided

not provided

no

 

no

Documentation processes to show what records have been destroyed in the past five years(record as yes/no)

no

no

no

no

no

Any records management guidelines used for electronic records (record as yes/no)

no

no

yes

yes

yes

 

1.11 Off Jurisdiction

Assessor

Circuit Clerk

 

County Clerk

Sheriff

Prosecuting Attorney

 

no

no

no

no

no

 

Comments

 

 

 

Nicholas Index Page