1.1  The Physical Space Housing the Records

Active Records Area

All Main Offices

Inactive Records Area A

Assessor Jail Cell R1

Circuit Clerk Attic R1

County Clerk Attached Room R1

Sheriff Jail Cell R1

Prosecuting Attorney Attic R1

Inactive Records Area B

County Clerk Room across Hallway R2

County Clerk Jail Cell R3

Circuit Clerk Jail Cell R2

Sheriff Restroom

1.1.A  Temperature (in degrees Fahrenheit)

Assessor 77.5

Circuit Clerk 76.1

County Clerk 76.8

Sheriff 77.7

Prosecuting Attorney 77.2

Assessor R1 68.7

Circuit Clerk R1 72.3

County Clerk R1 76.8

Sheriff R1 75.0

Prosecuting Attorney R1 69.4

Assessor

Circuit Clerk R2 68.7

County Clerk R2 71.8 R3 68.7

Sheriff 70.5

Prosecuting Attorney

Humidity (record as % relative humidity)

Assessor 40

Circuit Clerk 41

County Clerk 40

Sheriff 39

Prosecuting Attorney 40

Assessor R1 41

Circuit Clerk R1 40

County Clerk R1 40

Sheriff R1 36

Prosecuting Attorney R1 39

Assessor

Circuit Clerk R2 41

County Clerk R2 39 R3 41

Sheriff 45

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 yes

Sheriff R1 no

Prosecuting Attorney R1 yes

Assessor

Circuit Clerk R2 no

County Clerk R2 yes R3 yes

Sheriff no

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Animals – alive  note kind                            

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Animals – past  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Insects – alive  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Insects – past note kind                                

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Dust or grime on records

Assessor no

Circuit Clerk no

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor R1 yes

Circuit Clerk R1 yes

County Clerk R1 yes

Sheriff R1 yes

Prosecuting Attorney R1 yes

Assessor

Circuit Clerk R2 yes

County Clerk R2 yes R3 yes

Sheriff yes

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff yes

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff yes

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 yes

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 yes

Assessor

Circuit Clerk R2 no

County Clerk R2 yes R3 no

Sheriff yes

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff yes

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor yes

Circuit Clerk no

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 yes

County Clerk R1 yes

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 yes R3 no

Sheriff yes

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk R2 no

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor R1 no

Circuit Clerk R1 no

County Clerk R1 no

Sheriff R1 no

Prosecuting Attorney R1 no

Assessor

Circuit Clerk

County Clerk R2 no R3 no

Sheriff no

Prosecuting Attorney

 

 

 

Comments

 

 

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Assessors Office

Land Books

100 dockets

Clean

Assessors Office

Personal Property

17dockets

Clean

Assessors Office

Maps

7 vertical drawers

Clean

Assessors Office

Homestead

6 vertical drawers

Clean

Assessors Office

Real Estate

3 dockets

Clean

Assessors Office

Misc.

4 large banker boxes

Clean

Assessors Jail Cell R1

Misc.

30 large banker boxes

Dirt

Assessors Jail Cell R1

Misc.

20 dockets

Dirt

Circuit Clerk Office

Civil Cases

11 vertical drawers

Clean

Circuit Clerk Office

Criminal Cases

3 vertical drawers

Clean

Circuit Clerk Office

Plaintiff Index

9 metal 3x5

Clean

Circuit Clerk Office

Defendant Index

12 metal 3x5

Clean

Circuit Clerk Office

Affidavits/Juvenile Cases/Civil Cases

54 vertical drawers

Clean

Circuit Clerk Office

Law Orders

5 dockets

Clean

Circuit Clerk Office

Administrative Orders

2 dockets

Clean

Circuit Clerk Office

Magistrate Orders

2 dockets

Clean

Circuit Clerk Office

Domestic Orders

2 dockets

Clean

Circuit Clerk Office

Civil Orders

12 dockets

Clean

Circuit Clerk Office

Jury Commissioners Record

1 docket

Clean

Circuit Clerk Office

Bonds

2 dockets

Clean

Circuit Clerk Office

General Index to Files

1 docket

Clean

Circuit Clerk Office

Closed Civil Cases

9 dockets

Clean

Circuit Clerk Office

Closed Criminal Cases

2 dockets

Clean

Circuit Clerk Attic R1

Misc.

35 small banker boxes, 150 3x5 drawers

Dirt

Circuit Clerk Attic R1

Misc.

6 vertical drawers

Torn

Circuit Clerk Attic R1

Misc.

180 lateral drawers

Clean

Circuit Clerk Attic R1

Misc. (in paper filing cabinets)

63 later drawers (25”x17”x11”)

Clean

Circuit Clerk Attic R1

Law Order

25 dockets