1.1  The Physical Space Housing the Records

Active Records Area

Main Office

Inactive Records Area A

Storage Rooms

Inactive Records Area B

1.1.A  Temperature (in degrees Fahrenheit)

Assessor 75

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor 68

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Humidity (record as % relative humidity)

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Animals – alive  note kind                            

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Animals – past  note kind

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Insects – alive  note kind

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Insects – past note kind                                

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Dust or grime on records

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor no

Circuit Clerk yes

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor no

Circuit Clerk not for records

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor no

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor yes

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor n/a

Circuit Clerk n/a

County Clerk n/a

Sheriff n/a

Prosecuting Attorney n/a

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

 

 

 

Comments:  The County Clerk's, Sheriff's Tax and Prosecuting Attorney's offices did not complete the survey.

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Assessors office - Main

Map Cards

Kard-Vever with 8 shelves with 6 boxes 5x8

Clean

Assessors office – Main

Land Books

105 large books, 162 small books, 44 computer printouts

Clean

Assessors office – Main

Maps

2 9-drawer cabinets

Clean

Assessors office – Main

File Cabinets

12 2-drawer letter size, 2 4-drawer letter size, 3 4-drawer legal size

Clean

Assessors office – Main

Transfer Cards

20 drawers

Clean

Assessors office – Main

Property Records

5 3x3x18 lateral cabinets

Clean

Assessors office – Appraiser's Room

File Cabinets

6 5-drawer letter size, 2 2-drawer legal size

Clean

Assessors office – Appraiser's Room

Maps & Plats

9 drawers

Clean

Assessors office – Storage Room 1

Miscellaneous Records

4 5-drawer letter size cabinets

Clean

Assessors office – Dungeon

Various Forms

4 metal cabinets

Clean

Assessors office – Dungeon

File Cabinets

1 4-drawer legal size, 3 4-drawer letter size

Clean

Assessors office – Dungeon

Maps

1 cabinet

Clean

Assessors office – Dungeon

Personal Property Records, Cards, Dog Books

52 1.5cf boxes

Clean

Circuit Clerk office – Main

Current & Retired Cases

6 Kardex Vertical Filers, 7 shelves each (approximately 1000 files)

Clean

Circuit Clerk office – Main

Old Files

100 files

Clean

Circuit Clerk office – Main

Confidential Records

5 drawers letter size, locked

Clean

Circuit Clerk office – Main

Court Cassette Tapes

3 1cf boxes, 4 envelope boxes, 69 double-sided trays

Clean

Circuit Clerk office – Main

Order Books

92 small books

Clean

Circuit Clerk office – Main

Old Orders, etc.

33 large books

Clean

Circuit Clerk office – Storage in Appraiser's Office

Retired Files

10 4-drawer legal size, 1 4-drawer letter size cabinets

Clean

Circuit Clerk office – Storage in Appraiser's Office

Books

26 large, 23 small

Clean

Circuit Clerk office – Storage in Appraiser's Office

Retired Case Files

30 1cf boxes

Clean

Circuit Clerk office – Storage in County Commission Room

Retired Files

2 4-drawer letter size, 2 4-drawer legal size cabinets

Clean

Circuit Clerk office – Storage in County Commission Room

Retired Cases

43 1.5cf boxes

Clean

Circuit Clerk office – Storage in WVU Extension Office

Very Old Records

428 can files

Clean

Circuit Clerk office – Storage in WVU Extension Office

Retired Cases

4 4-drawer letter size

Clean

Circuit Clerk office – Storage in WVU Extension Office

Old Chancery, Common Law, etc.

115 large books