1.1 The Physical Space Housing the Records	Active Records Area	Inactive Records Area A	Inactive Records Area B
1.1.A Temperature (in degrees Fahrenheit)	Assessor 78 office Circuit Clerk - 79 County Clerk- 78 Sheriff 75 office Prosecuting Attorney NA office	Assessor basement- 76 Circuit Clerk balcony room- 74 County Clerk basement-75 Sheriff basement- Prosecuting Attorney attic-74	Basement storage Assessor Circuit Clerk attic-74 County Clerk Sheriff Prosecuting Attorney
Humidity (record as relative humidity)	Assessor 26 office Circuit Clerk-27 County Clerk- 27 Sheriff 28 office Prosecuting Attorney NA office	Assessor-76 Circuit Clerk- 29 County Clerk-31 Sheriff Prosecuting Attorney attic-29	Assessor Circuit Clerk attic-29 County Clerk Sheriff Prosecuting Attorney
1.1.B Windows (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney yes	Assessor Circuit Clerk-yes County Clerk Sheriff Prosecuting Attorney
1.1.C Pollutants and other hazards to records
Mold – active (record as yes/no)	Assessor NA Circuit Clerk no County Clerk no Sheriff NA Prosecuting Attorney NA	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney NA	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Mold – inactive (record as yes/no)	Assessor NA Circuit Clerk no County Clerk no Sheriff NA Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Moisture, Dampness (record as yes/no) and note where	Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Animals – alive note kind	Assessor NA Circuit Clerk no County Clerk no Sheriff NA Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Animals – past note kind	Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney NA	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney NA	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Insects – alive note kind	Assessor NA Circuit Clerk no County Clerk no Sheriff yes wasps, ladybugs, mites Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Insects – past note kind	Assessor no Circuit Clerk no County Clerk no Sheriff yes wasps, ladybugs, mites Prosecuting Attorney NA	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney NA	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Dust or grime on records	Assessor no Circuit Clerk yes County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
1.1.D Fire suppression and detection systems
Fire extinguishers (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Sprinklers (record as yes/no)	Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
1.1.E Type of security systems in place
Guards at entrance to area (record as yes/no)	Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Locked or limited access to areas with records (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Alarm system (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes panic Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney yes panic	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Secured doors/windows (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Panic Button (record as yes/no)	Assessor yes Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney yes	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney
Key card access (record as yes/no)	Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney	Assessor Circuit Clerk County Clerk Sheriff Prosecuting Attorney

Comments:

The Assessor's office has cameras in the hallways.

the circuit clelk furnace room contains some prosecuting records also.

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records

Location	Record Type	Volume	Condition
Assessor office – Main	Personal Property Assessment, Review & Field Maps	30 legal size drawers	Clean
Assessor office – Main	Oil & Gas Plats, Farm Application	9 legal size drawers	Clean
Assessor office – Main	Oil & Gas Production Reports	16 legal size drawers	Clean
Assessor office – Main	Correspondence	2 legal size drawers	Clean
Assessor office – Main	West Virginia Auditor's Office Land Book 1920-1935	20 reels microfilm	Clean
Assessor office – Main	Deeds & Will Book	18 drawers microfiche	Clean
Assessor office – Main	Homestead Inactive Cards	4 drawers	Clean
Assessor office – Vault	Transfers – old to 1920s		Clean
Assessor office – Vault	Dog Records – 2 years		Clean
Assessor office – Vault	Land Book 1909-1984	119 old large books	Some needing repairs
Assessor office – Vault	Land Book 1985-2002	43 printouts	Clean
Assessor office – Vault	Personal Property	8 printouts	Clean
Assessor office – Vault	Plats	2 very large books	Need repair
Circuit Clerk office – Main	Can Files	Large number along walls	Clean
Circuit Clerk office – Main	Ledger Books	28 full size	Clean
Circuit Clerk office – Main	Criminal & Civil	32 legal size drawers	Clean
Circuit Clerk office – Main	Chancery & Law Case Files	264 can files	Clean
Circuit Clerk office – Main	Leger	50 full size books	Clean
Circuit Clerk office – Main	order	96 half size
Circuit Clerk office – Main	Adoption & Juvenile	6 legal locked drawers	Clean
Circuit clerk main office	Index	10 drawer-8x12x18 deep	clean
Circuit Clerk office – Main	Pending	12 letter size drawers	Clean
Circuit Clerk office – Main	Adoption	5 drawers	Clean
Circuit Clerk office – Main	Civil Case Files	20 letter size drawers	Clean
Circuit Clerk office – Main	Ended Civil Action	12 legal size drawers	Clean
Circuit Clerk office – Main