1.1  The Physical Space Housing the Records

Active Records Area

Main Office

 

Inactive Records Area A

Memorial Building Storage

Inactive Records Area B

1.1.A  Temperature (in degrees Fahrenheit)

Assessor 80

Circuit Clerk 76

County Clerk 75

Sheriff 80

Prosecuting Attorney 74

Assessor 82

Circuit Clerk 82

County Clerk 82

Sheriff

Prosecuting Attorney 82

 

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Humidity (record as % relative humidity)

Assessor 56

Circuit Clerk 52

County Clerk 40

Sheriff 54

Prosecuting Attorney

Assessor 46

Circuit Clerk 46

County Clerk 46

Sheriff

Prosecuting Attorney 46

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor yes

Circuit Clerk no

County Clerk yes in office no in vault beside office

Sheriff yes in office and no in closet beside office

Prosecuting Attorney yes

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney yes

 

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney yes

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney yes

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney yes

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Animals – alive  note kind                            

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Animals – past  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Insects – alive  note kind

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes spiders

Circuit Clerk yes spiders

County Clerk yes spiders

Sheriff

Prosecuting Attorney yes spiders

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Insects – past note kind                                

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes spiders

Circuit Clerk yes spiders

County Clerk yes spiders

Sheriff

Prosecuting Attorney yes spiders

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Dust or grime on records

Assessor no

Circuit Clerk no

County Clerk no

Sheriff yes

Prosecuting Attorney no

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney yes

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney yes

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff

Prosecuting Attorney yes

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff

Prosecuting Attorney no

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

 

 

 

Comments: The active and more recent inactive records are kept together in the offices.  The upstairs storage space (which held older inactive records) was disorganized.  There were stacks of books all over the place, loose files were on the floor and they were mixed with Christmas decorations and other various supplies and storage for the courthouse. the County Commissioner said it is like this because of a lack of space in courthouse and not enough employees to take time off their jobs to put the books in order.

 

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Assessors office

Map cards, transfers, Assessments, DMV exemptions, Homestead,

Transfer books, Supplements, NADA books

All these were contained on a rolodex machine. Machine 6ft wide. Height unknown it reached into ceiling

Clean/Torn

Assessors office

Land Books

11 dockets

Clean

Assessors office

Personal Property Books

2 dockets

Clean

Assessors office

Exoneration

2 dockets

Clean

Assessors office

Map Review Document Books

105 dockets

Clean

Assessors office

Maps

3 map hangers, each 9ft 1in tall and 3ft 11inch wide.

Clean

Assessors office

Misc.

4 vertical drawer

Clean

Circuit Clerk office and vault beside office

Domestic Relations Book

11 dockets

Clean

Circuit Clerk office and vault beside office

Civil Order Book

35 dockets

Clean

Circuit Clerk office and vault beside office

Civil Docket

20 dockets

Clean

Circuit Clerk office and vault beside office

Domestic Relations

2 dockets

Clean

Circuit Clerk office and vault beside office

Misc. Docket

4 dockets

Clean

Circuit Clerk office and vault beside office

Memorandum

9 dockets

Vermin eaten/Torn

Circuit Clerk office and vault beside office

Reciprocal Delinquency Cases

3 dockets

Clean/Dirt

Circuit Clerk office and vault beside office

Record Fees and Collections

4 dockets

Red rot/Torn/Dirt

Circuit Clerk office and vault beside office

Bond Book

8 dockets

Clean

Circuit Clerk office and vault beside office

Criminal Order

37 dockets

Clean

Circuit Clerk office and vault beside office

Juvenile Docket

9 dockets

Clean

Circuit Clerk office and vault beside office

Index Law Chancery

8 dockets

Clean

Circuit Clerk office and vault beside office

Administrative Order

2 dockets

Clean

Circuit Clerk office and vault beside office

Criminal Docket

3 dockets

Clean

Circuit Clerk office and vault beside office

Execution

1 dockets

Clean

Circuit Clerk office and vault beside office

Delinquent

2 dockets

Clean

Circuit Clerk office and vault beside office

Law Orders

11 dockets

Clean

Circuit Clerk office and vault beside office

Chancery

37 dockets

Red rot/Dirt

Circuit Clerk office and vault beside office

Fee Records

5 dockets

Dirt

Circuit Clerk office and vault beside office

Transfer Ledgers

1 dockets

Dirt

Circuit Clerk office and vault beside office

Jury Certificates

8 dockets

Mold/Dirt/Torn

Circuit Clerk office and vault beside office

Witness Certificates

9 dockets

Dirt /Clean

Circuit Clerk office and vault beside office

Adoption

2 dockets

Clean

Circuit Clerk office and vault beside office

Jury Certificates

15 nonstandard boxes

Clean/Torn

Circuit Clerk office and vault beside office

Court Cases

12 banker boxes of files

Clean

Circuit Clerk office and vault beside office

Misc. Files

8  files

Clean

Circuit Clerk office and vault beside office

Misc. Files

16 banker boxes

Clean

Circuit Clerk office and vault beside office

Mental Health

5 nonstandard boxes

Clean

Circuit Clerk office and vault beside office

Juvenile Order Books

10 dockets

Clean

Circuit Clerk office and vault beside office

Mental Hygiene

3 dockets

Clean

Circuit Clerk office and vault beside office

Misc. Books

15 dockets

Clean

Circuit Clerk office and vault beside office

Law Court Books

1 docket

Clean

Circuit Clerk office and vault beside office

Civil Cases

30 vertical drawers

Clean

Circuit Clerk office and vault beside office

Divorce Cases

32 vertical drawers

Clean

Circuit Clerk office and vault beside office

Criminal Cases

33 vertical drawers

Clean

Circuit Clerk office and vault beside office

Domestic Cases

25 vertical drawers

Clean

Circuit Clerk office and vault beside office

Monthly Reports

3 vertical drawers

Clean

Circuit Clerk office and vault beside office

Retired Misc. Cases

1 vertical drawers

Clean

Circuit Clerk office and vault beside office

Adoptions

6 vertical drawers

Clean

Circuit Clerk office and vault beside office

Guardianship

5 vertical drawers

Clean

Circuit Clerk office and vault beside office

Retired Criminal records

8 vertical drawers

Clean

Circuit Clerk office and vault beside office

Closed Criminals

3 vertical drawers

Clean

Circuit Clerk office and vault beside office

Appeals

3 vertical drawers

Clean

Circuit Clerk office and vault beside office

Misdemeanors

3 vertical drawers

Clean

Circuit Clerk office and vault beside office

Adoption

7 lateral drawers

Clean

Circuit Clerk office and vault beside office

Chancery retired

6 lateral drawers

Clean

Circuit Clerk office and vault beside office

Exonerations

3 lateral drawers

Clean

Circuit Clerk office and vault beside office

Summons

8 document cans

Dirty/Bundled/Torn

Circuit Clerk office and vault beside office

Chancery

13 document cans

Dirty/Bundled/Torn

Circuit Clerk office and vault beside office

Indictments

14 document cans

Dirty/Bundled/Torn

Circuit Clerk office and vault beside office

Bonds

17 document cans

Dirty/Bundled/Torn

Circuit Clerk office and vault beside office

Monthly Reports

6 document cans

Dirty/Bundled/Torn

Circuit Clerk office and vault beside office

Divorce Cases

10 document cans

Dirty/Bundled/Torn

Circuit Clerk office and vault beside office

Dept. of State

10 document cans

Dirty/Bundled/Torn

Circuit Clerk office and vault beside office

School Land Cases

3 document cans

Dirty/Bundled/Torn

Circuit Clerk office and vault beside office

State Cases

19 document cans

Dirty/Bundled/Torn

Circuit Clerk office and vault beside office

Chancery Dismissed

7 document cans

Dirty/Bundled/Torn

County Clerk office and vault beside office

Land Books

111 dockets

Dirt/Torn

County Clerk office and vault beside office

Trust Deeds

166 dockets

Dirt/Torn/Mold

County Clerk office and vault beside office

Map Books

5 dockets

Dirt

County Clerk office and vault beside office

Release of Liens Books

33 dockets

Clean

County Clerk office and vault beside office

Debtor Index Finance Statements

2 dockets

Clean

County Clerk office and vault beside office

Record of Leases

16 dockets

Clean

County Clerk office and vault beside office

Right of Way

13 dockets

Dirt

County Clerk office and vault beside office

Federal Tax Lien

10 dockets

Dirt

County Clerk office and vault beside office

Judgment Liens

9 dockets

Clean

County Clerk office and vault beside office

Delinquent Land

28 dockets

Dirt/Torn

County Clerk office and vault beside office

Personal Property

3 dockets

Dirt

County Clerk office and vault beside office

Election Records

5 dockets

Clean

County Clerk office and vault beside office

Marriage Records

6 dockets

Clean

County Clerk office and vault beside office

Birth Records

10 dockets

Dirt

County Clerk office and vault beside office

Death Records

7 dockets

Dirt

County Clerk office and vault beside office

Vacation

2 dockets

Dirt

County Clerk office and vault beside office

Misc.

1 docket

Clean

County Clerk office and vault beside office

Births

5 vertical drawers

Clean/Torn

County Clerk office and vault beside office

Deaths

4 vertical drawers

Clean/Torn

County Clerk office and vault beside office

Corrections of Births

1 drawer

Clean

County Clerk office and vault beside office

Misc.

8 vertical drawers

Clean

County Clerk office and vault beside office

Lunacy

3 document cans

Dirty/Bundled

County Clerk office and vault beside office

Bonds

1 document can

Dirty/Bundled

County Clerk office and vault beside office

Hold Court Orders

2 document cans

Clean

County Clerk office and vault beside office

Hanging Maps

Metal Cabinet 4ft high and 3ft wide

Clean/Torn

County Clerk office and vault beside office

Voter Registration

38 metal cased dockets

Dirt

County Clerk office and vault beside office

Misc.

Loose stacks 1 ft high

Torn/Dirt/Clean

County Clerk office and vault beside office

Voter Registration Card

12 metal drawers the drawers 4inch high and 9 inch wide

Clean/Dirt

County Clerk office and vault beside office

Pay Roll/Timesheets

5 vertical drawers

Clean/Dirt

County Clerk office and vault beside office

Deed Books

346 dockets

Clean/Dirt/Mold/Torn

County Clerk office and vault beside office

Fiduciary Books

32 dockets

Clean/Dirt

County Clerk office and vault beside office

Will Books

21 dockets

Clean/Dirt

County Clerk office and vault beside office

Probate Order Books

18 dockets

Clean/Dirt

County Clerk office and vault beside office

Discharge Book

9 dockets

Clean/Dirt

County Clerk office and vault beside office

Mental Hygiene

1 dockets

Clean/Dirt

County Clerk office and vault beside office

Record Inventories

28 dockets

Clean/Dirt

County Clerk office and vault beside office

Bond Books

14 dockets

Clean/Dirt/Torn

County Clerk office and vault beside office

Order Books

2 dockets

Clean/Dirt

County Clerk office and vault beside office

Classification Records

4 dockets

Clean/Dirt

County Clerk office and vault beside office

Court Order Books

16 dockets

Clean/Dirt

County Clerk office and vault beside office

Personal Property

5 dockets

Clean/Dirt

County Clerk office and vault beside office

Sales under Trust Deeds

5 Dockets

Clean/Dirt

County Clerk office and vault beside office

Oath of Office

4 dockets

Clean/Dirt

County Clerk office and vault beside office

Chattel Mortgage

4 dockets

Clean/Dirt

County Clerk office and vault beside office

Record Nurses

1 docket

Clean/Dirt

County Clerk office and vault beside office

County Fund

1 docket

Clean/Dirt

County Clerk office and vault beside office

Ledger Fund

1 docket

Clean/Dirt

County Clerk office and vault beside office

Fund Orders

1 docket

Clean/Dirt

County Clerk office and vault beside office

Records of Levies

2 dockets

Clean/Dirt

County Clerk office and vault beside office

Clerks Records Receipts and Levies

1 docket

Clean/Dirt

County Clerk office and vault beside office

Delinquent Book

1 docket

Clean/Dirt

County Clerk office and vault beside office

Road Fund

1 docket

Clean/Dirt

County Clerk office and vault beside office

Conveyances Land

1 docket

Clean/Dirt

County Clerk office and vault beside office

Family Name to Probate

2 dockets

Clean/Dirt

County Clerk office and vault beside office

Index to Deeds

64 dockets

Dirt/Torn

County Clerk office and vault beside office

Marriage License

56 document cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Deeds

12 document cans

Bundled/Dirt

County Clerk office and vault beside office

Judgment Liens

16 document cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Fiduciary Settlements

8 Document cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Bond Books

22 document cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Fiduciary

10 document cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Liens

21 document cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Wills

13 document cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Bonds Minister Papers

45 document cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Wills

55 documents cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Appraisements

35 document cans

Bundled/Dirt/Torn

County Clerk office and vault beside office

Fiduciary

45 document cans

Bundled/Dirt/Torn

Sheriff office and closet

Land Books

24 dockets

Dirt

Sheriff office and closet

Personal Property

5 dockets

Dirt

Prosecuting Attorney’s office

Juvenile/Felonies/

Misdemeanors/Police Reports

28 banker boxes

Clean

Prosecuting Attorney’s office

Criminal Closed

12 vertical  drawers

Clean

Prosecuting Attorney’s office

Juvenile Closed

5 lateral drawers

Clean

Prosecuting Attorney’s office

Juvenile

6 banker boxes

Clean

Prosecuting Attorney’s office

Misc.

5 banker boxes, 10 vertical drawers

Clean

Prosecuting Attorney’s office

Misdemeanor

8 vertical drawers

Clean

Upstairs storage space in memorial building

Land/Personal Property Books

4ft stack on floor

Clean

Upstairs storage space in memorial building

Personal Property

1ft stack on floor

Clean

Upstairs storage space in memorial building

Various Records

2ft stack on floor, 1ft stack on floor, 1ft 9 inch stack on floor, 1ft stack on floor, 4ft 9inch stack on floor, 5ft stack on floor

Clean

Upstairs storage space in memorial building

Witness books

On wooden shelf 2ft 8 inch wide and 4ft 8inch high

Clean

Upstairs storage space in memorial building

Various records

1ft stack on floor

Clean

Upstairs storage space in memorial building

Maps

8 bundled and rolled up maps

Torn/Dirt

Upstairs storage space in memorial building

Personal Property/Land Books/ Real Estate Books

5ft high 8ft wide

Dirt/Mold/Torn

Upstairs storage space in memorial building

 Labeled Sheriffs office

10 nonstandard boxes

Dirt

Upstairs storage space in memorial building

DNR and Paid Tickets

10 banker boxes

Clean

Upstairs storage space in memorial building

Map Books and Misc. Record Books

2ft 4in high x 2ft 8inch wide

Dirt

Upstairs storage space in memorial building

Misc.

10 dockets

Dirt/Torn/Mold

Upstairs storage space in memorial building

Case Records

75 banker boxes

Torn/Clean

Upstairs storage space in memorial building

Court Cases

3 stacks bundled about 4inches

Torn/Clean

Upstairs storage space in memorial building

Misc.

33 banker boxes

Dirt

Upstairs storage space in memorial building

Paid Tickets

3 small banker boxes

Dirt

Upstairs storage space in memorial building

Tickets and Audits

2 large banker boxes

Dirt

 

Comments:  P1, P2

 

 

1.6 Disaster Plan

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

 

No

No

No

No

No

 

 

 

 

 

 

 

Comments

 

 

1.7 Staffing

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

1.7.A  Number of Employees

4

4

5

3

3

Full time

3

3

5

2

3

Part time

1

1

0

1

0

Volunteers

0

0

0

0

0

1.7.B Records Training

 

 

 

 

 

Training received

none

in house

in house

workshops

none

Opportunities available

none

none

 

workshops

none

1.1.D.b  Average Daily Retrievals of Current Records

 

 

 

 

 

Staff use

8 hours

8 hours

8 hours

rare

8 hours

Public use

no public access

8 hours

8 hours

 

no public access

1.7.D.b Average Daily Retrievals of Stored Records

 

 

 

 

 

Staff use

didn’t know

 

didn’t know

didn’t know

didn’t know

Public use

No regular public access to old inactive records

No regular public access to old inactive records

No regular public access to old inactive records

No regular public access to old inactive records

No regular public access to old inactive records

 

Comments:

 

 In the Sheriff’s office, the active records are kept in a coat closet, at which only two people can fit in tehre with all the records.

 

The Prosecuting Attorney has to keep large banker boxes in his actual office where his desk is, and boxes are scattered around the room.  Prosecuting attorney said the reason for this is there is no more room for the records, and he has to keep them Because they are recent cases.


 

1.8 Reformatting/Duplication

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

     Discarded

 

 

 

 

 

     Placed in storage

yes

yes

yes

yes

yes

Microfilming

 

 

 

 

 

Internal

n/a

n/a

n/a

n/a

n/a

Volume of material microfilmed

 

 

 

 

 

Disposition of originals

 

 

 

 

 

    Discarded

 

 

 

 

 

    Placed in storage

 

 

 

 

 

Master copy stored    onsite or offsite

 

 

 

 

 

User copies available (record as yes/no)

 

 

 

 

 

External

n/a

n/a

done by the Mormon Church

n/a

n/a

Volume of material microfilmed

 

 

70 rolls

 

 

Disposition of originals

 

 

good condition

 

 

    Discarded

 

 

no

 

 

    Placed in storage

 

 

yes

 

 

Master copy stored    (onsite or offsite )

 

 

onsite

 

 

User copies available (record as yes/no)

 

 

yes but stored in a bank vault in Hinton WV

 

 

 

Comments:  The county clerk had a some of their sheets of microfilm at the courthouse, but most of it is kept in a bank vault in Hinton .  The County clerk did not say which mormon church did the microfilming

 

 

1.9 Electronic Records

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Software used

 

CSSI just records from 1999

 

CSSI just record of 1999 through 2002

 

Name and address of the vendor used

 

Charleston

 

 

 

Security in place for the storage system

 

passwords

 

passwords

 

 

Recommendations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.10 Records Retention/Disposition (Retention Schedules, Destruction Process, Electronic Records Guidelines Used)

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Name of retention schedules or any other procedures, including Code references, followed during the last five years

yes

none

none

none

none

Documentation processes to show what records have been destroyed in the past five years  (record as yes/no)

none

none

none

none

do not destroy documents

Any records management guidelines used for electronic records (record as yes/no)

no

no

no

no

no

 

 

 

 

 

 

 

Comments: Most commented that they did not destroy records, with the acception of the Sheriff’s office who said they shred their tax tickets every 15 years, however they do not document what is destroyed.

 

 

1.11 Material being stored outside the office's jurisdiction

Assessor

Circuit Clerk

County Clerk

Sheriff

Prosecuting Attorney

Lists of records administered by the office, but held by a local historical or genealogical group, a local library, or West Virginia University  (record as yes/no)

none

none

none accept for the microfilm in the bank

none

none

Lists contain record group, series, span date, and quantity data  (record as yes/no)

none

none

none

none

none

 

 

 

 

 

 

 

Comments

 

 

 

Summers Index Page