1.1  The Physical Space Housing the Records

Active Records Area

Main Office

Inactive Records Area A

Assessor Basement

Circuit Clerk Storage Room

County Clerk Storage Room

Sheriff Attic

Inactive Records Area B

County Clerk Storage Room

1.1.A  Temperature (in degrees Fahrenheit)

Assessor 72

Circuit Clerk 73

County Clerk 74

Sheriff 72

Prosecuting Attorney 73.2

Assessor 76

Circuit Clerk 73

County Clerk 72

Sheriff  N/A

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk 73

Sheriff

Prosecuting Attorney

Humidity (record as % relative humidity)

Assessor n/a

Circuit Clerk 60

County Clerk 59

Sheriff 58

Prosecuting Attorney 55

Assessor  61

Circuit Clerk 54

County Clerk 48

Sheriff N/A

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk 52

Sheriff

Prosecuting Attorney

1.1.B Windows  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor no

Circuit Clerk yes

County Clerk yes

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk yes

Sheriff

Prosecuting Attorney

1.1.C Pollutants and other hazards to records

 

 

 

Mold – active  (record as yes/no)               

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Mold – inactive (record as yes/no)             

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Moisture, Dampness (record as yes/no)                 and note where

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Animals – alive  note kind                            

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Animals – past  note kind

Assessor yes snakes pigeons

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor yes snakes pigeons

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Insects – alive  note kind

Assessor yes roaches, spiders, caterpillars

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor yes same as office

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk yes

Sheriff

Prosecuting Attorney

Insects – past note kind                                

Assessor yes same as before

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney no

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Dust or grime on records

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff no

Prosecuting Attorney no

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk yes

Sheriff

Prosecuting Attorney

1.1.D Fire suppression and detection systems

 

 

 

Fire extinguishers  (record as yes/no)

Assessor no

Circuit Clerk yes

County Clerk no

Sheriff yes

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Sprinklers  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

1.1.E Type of security systems in place

 

 

 

Guards at entrance to area  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Locked or limited access to areas with records (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk yes

Sheriff

Prosecuting Attorney

Alarm system  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff yes fire alarm

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Secured doors/windows  (record as yes/no)

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff yes

Prosecuting Attorney yes

Assessor yes

Circuit Clerk yes

County Clerk yes

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk yes

Sheriff

Prosecuting Attorney

Panic Button  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

Key card access  (record as yes/no)

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney no

Assessor no

Circuit Clerk no

County Clerk no

Sheriff no

Prosecuting Attorney

Assessor

Circuit Clerk

County Clerk no

Sheriff

Prosecuting Attorney

 

 

 

 

 

 

 

Comments: 

 

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records                                         

Location

Record Type

Volume

Condition

Assessors office

Real Estate books

57 dockets

Clean/Dirt/Torn

Assessors office

Maps

3ft linear

Clean

Assessors office

Misc.

3 non standard boxes

Clean

Assessors basement

Misc.  Not labeled records

36 vertical drawers

Clean

Assessors basement

Stacks of paper

5inches

Clean

Assessors basement

Maps

2 ft linear

Torn/Dirt

Circuit Clerk office

Domestic Relations

6 vertical drawers

Clean

Circuit Clerk office

Civil Cases

3 vertical drawers

Clean

Circuit Clerk office

Criminal

2 vertical drawers

Clean

Circuit Clerk office

Juvenile

 1 vertical drawers

Clean

Circuit Clerk office

Mental Hygiene

1 vertical drawer

Clean

Circuit Clerk office

Domestic Violence

3 vertical drawers

Clean

Circuit Clerk office

Divorce/Domestic Violence

8 vertical drawers

Clean

Circuit Clerk storage

Civil cases

40 vertical cases

Clean

Circuit Clerk storage

Juvenile

12 vertical drawers

Clean

Circuit Clerk storage

Misc.

8 vertical drawers

Clean

Circuit Clerk storage

Adoption

4 vertical drawers

Clean

Circuit Clerk storage

Chancery

48 document cans

Clean

Circuit Clerk storage

Misc.

16 vertical drawers

Clean

Circuit Clerk storage

Criminal

20 vertical drawers

Clean

Circuit Clerk storage

Misdemeanors

4 vertical drawers

Clean

Circuit Clerk storage

Criminal

7 vertical drawers

Clean

Circuit Clerk storage

Misc.

1 vertical drawer

Clean

Circuit Clerk storage

Jury

3 vertical drawer

Clean