1.1 The Physical Space Housing the Records	Active Records Area Main Office	Inactive Records Area A Circuit Clerk Storage Rooms R1, R2, R3, R4 County Clerk Basement Sheriff Attic	Inactive Records Area B Circuit Clerk Storage Rooms R5, R6, R7 County Clerk Hall behind Main Office R2
1.1.A Temperature (in degrees Fahrenheit)	Assessor R1-73 Circuit clerk 70 County Clerk 71 Sheriff 82.4 Prosecuting Attorney 71	Assessor 70 Circuit Clerk R167, R2 55, R3 57, R4 59 County Clerk 70 Sheriff 60 Prosecuting Attorney	Assessor Circuit Clerk R5 59, R6 59, R7 60 County Clerk R2 71 Sheriff Prosecuting Attorney
Humidity (record as % relative humidity)	Assessor 33 Circuit Clerk 32 County Clerk 44 Sheriff 37 Prosecuting Attorney 38	Assessor Circuit Clerk 36, R2 54, R3 59, R4 61 County Clerk433 Sheriff 40 Prosecuting Attorney	Assessor Circuit Clerk R5 59, R6 59, R7 56 County Clerk R2 32 Sheriff Prosecuting Attorney
1.1.B Windows (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes	Assessor yes Circuit Clerk all R-no County Clerk no Sheriff attic- no Prosecuting Attorney	Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney
1.1.C Pollutants and other hazards to records
Mold – inactive (record as yes/no)	Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney	Assessor Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney
Moisture, Dampness (record as yes/no) and note where	Assessor yes Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk yes holes in the ceiling County Clerk no Sheriff no Prosecuting Attorney	Assessor Circuit Clerk yes holes in the ceiling County Clerk no Sheriff Prosecuting Attorney
Animals – past note kind	Assessor yes mice Circuit Clerk yes mice County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney	Assessor Circuit Clerk no County Clerk mo Sheriff Prosecuting Attorney
Insects – alive note kind	Assessor no Circuit Clerk yes roaches County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney	Assessor Circuit Clerk no County Clerk mo Sheriff Prosecuting Attorney
Insects – past note kind	Assessor yes ants Circuit Clerk yes roaches County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney	Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney
Dust or grime on records	Assessor no Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney no	Assessor yes Circuit Clerk yes County Clerk no Sheriff no Prosecuting Attorney	Assessor Circuit Clerk yes County Clerk yes Sheriff Prosecuting Attorney
1.1.D Fire suppression and detection systems
Fire extinguishers (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes	Assessor Circuit Clerk no County Clerk no Sheriff yes Prosecuting Attorney	Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney
Sprinklers (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes	Assessor yes Circuit Clerk no County Clerk yes Sheriff yes Prosecuting Attorney	Assessor Circuit Clerk County Clerk yes Sheriff Prosecuting Attorney
1.1.E Type of security systems in place
Locked or limited access to areas with records (record as yes/no) Yes locked and limited access to all spaces	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes	Assessor Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney	Assessor Circuit Clerk yes County Clerk Sheriff Prosecuting Attorney
Alarm system (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk no Sheriff no Prosecuting Attorney no	Assessor Circuit Clerk no County Clerk no Sheriff no Prosecuting Attorney	Assessor Circuit Clerk no County Clerk no Sheriff Prosecuting Attorney
Secured doors/windows (record as yes/no)	Assessor yes Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney yes	Assessor Circuit Clerk yes County Clerk yes Sheriff yes Prosecuting Attorney	Assessor Circuit Clerk yes County Clerk yes Sheriff Prosecuting Attorney

Comments Circuit clerk office is located in the judicial annex across the street from the court house.

1.2, 1.4, and 1.5 Quantity of Records Held and Condition of Records

Location	Record Type	Volume	Condition
Circuit Clerk office	Domestic violence	12 vertical drawers	Clean
Circuit Clerk office	Divorces	16 vertical drawer	Clean
Circuit Clerk office	Current Court	16 vertical drawers	Clean
Circuit Clerk office	Criminal Cases	8 vertical drawers	Clean
Circuit Clerk office	Civil/criminal	10 vertical drawers	Clean
Circuit Clerk office	Misc.	160 vertical drawers	Clean
Circuit Clerk office	Laws/ Criminal	299 dockets	Clean/Dirt/Torn
Circuit Clerk office	Civil	120 vertical drawers	Clean
Circuit Clerk office	Civil actions	55 dockets	Clean/Dirt/Torn
Circuit Clerk office	Domestic	21dockets	Clean
Circuit Clerk office	Law orders	79 dockets	Clean/Dirt/Torn
Circuit Clerk office	Code books	5dockets	Clean
Circuit Clerk office	Mental Health	6 dockets	Clean
Circuit Clerk office	Adoptions	6 dockets	Clean
Circuit Clerk office	Juvenile	17 dockets	Clean
Circuit Clerk office	Adoptions	8 vertical drawers	Clean
Circuit clerk down hall	Indexes	30 dockets	Clean
Clerk Circuit old room	Law orders	60 dockets	Clean
Clerk Circuit old room	Law criminal orders	86 dockets	Clean
Circuit clerk old room	Minute Books	10 dockets	Clean
Circuit clerk old room	Chancery orders	80 dockets	Clean
Circuit clerk old room	Civil orders	142 dockets	Clean/Dirt/Torn
Circuit clerk old room	Cash	15 dockets	Clean
Circuit clerk old room	Misc.	50 dockets	Clean
Circuit clerk old room	Civil Actions	100 vertical drawers	Clean
Circuit clerk old room	Divorce and domestic	140 vertical drawers	Clean
Circuit clerk old room	Civil actions	20 dockets	Clean
Circuit clerk old room	Misc.	55 banker boxes	Clean
Circuit clerk R2	Chancery /Misc.	30 dockets	Clean/Torn
Circuit clerk R2	Chancery	8 banker boxes	Clean
Circuit clerk R2	Civil legal	15 dockets	Clean/Torn
Circuit Clerk R3	Misc.	240 vertical drawers	Clean
Circuit Clerk R3	Misc.	Wooden shelf 123 inches length 4 shelves- 23inH each, 30 non standard cardboard boxes	Surface dirt
Circuit Clerk R3	Misc.	15 banker boxes	Surface dirt
Circuit Clerk R4	Wooden shelf	68in x 20in x 161in	Surface dirt
Circuit Clerk R4	Mental Hygiene	20 N.S.CardboardBoxes	Surface dirt
Circuit Clerk R4	Juvenile	70 N.S.C.B	Surface dirt
Circuit Clerk R4	Misc.	25 banker boxes	Surface dirt
Circuit Clerk R4	Misc.	80 legal boxes	Surface dirt
Circuit Clerk R5	Wooden shelf	64inw 8 shelves-23in each<