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Records Management and Preservation Board
Announces Grant Recipients
for Fiscal Year 2013-2014


Records Management and Preservation Board announces grant recipients The Records Management and Preservation Board (RMPB) has awarded $427,540 in grant funds to thirty West Virginia county commissions for records management and preservation projects. The board reviewed submissions and made its recommendations in January for projects to improve management, storage conditions, access, and preservation of public records held in county offices. Following official letters announcing the successful grants, RMPB staff will provide technical assistance in setting up the grant projects, which officially begin with the new fiscal year (July 1, 2013). A complete list of recipients is attached.

The RMPB was created by the West Virginia Legislature in 2000 to develop a system of records management and preservation for county governments. Funding for the grants program comes from filing fees collected by county clerks and deposited in the special Public Records and Preservation Account. Applications for the next grant cycle will be available September 1, 2013.

For more information about the Records Management and Preservation Board's annual grant program or the work of the RMPB, contact Denise Ferguson, county records archivist, West Virginia Archives and History, by phone at (304) 558-0230, ext. 150, by e-mail at denise.l.ferguson@wv.gov, or by mail at Records Management and Preservation Board, West Virginia Division of Culture and History, 1900 Kanawha Boulevard East, Building 9, Charleston, WV 25305-0300. Information can be accessed electronically at www.wvculture.org/history/rmpb/rmpb.html.


RMPB Grant Recipients
for Fiscal Year
July 1, 2013 – June 30, 2014

Berkeley County Council, $21,000 to index scanned case files, implement the records retention schedule, and purchase a high-volume, cross-cut shredder in the circuit clerk’s office; and to purchase document scanners and to scan and index case files in the prosecuting attorney’s office.

Boone County Commission, $15,000 to purchase moveable track shelving to enhance access to records in the county commission office.

Braxton County Commission, $11,370 to purchase roller and open steel shelving, and cubic foot boxes to enhance access to case files and order books in the circuit clerk’s office; and to rebind and encapsulate birth, death, and will books in the county clerk’s office.

Clay County Commission, $20,491 to purchase moveable track shelving to enhance access to case files in the circuit clerk’s office.

Fayette County Commission, $15,000 to digitize and microfilm civil and criminal order books in the circuit clerk’s office; and to scan and index deed books and purchase public access computers that will enhance access to these records in the county clerk’s office.

Gilmer County Commission, $9,545 to digitize and microfilm deed index books and plat maps in the county clerk’s office.

Greenbrier County Commission, $15,000 to scan and index records, beginning with deed books, and to purchase public access computers that will enhance access to these records in the county clerk’s office.

Hampshire County Commission, $4,386 to restore, rebind, and encapsulate survey books in the county clerk’s office.

Hardy County Commission, $19,727 to restore, encapsulate and rebind the earliest court record, day record, and will books in the county clerk’s office; to scan and index chancery and law case files in the circuit clerk’s office; and to purchase roller shelving for land books in the assessor’s office.

Harrison County Commission, $10,000 to digitize and microfilm will books in the county clerk’s office.

Jackson County Commission, $20,682 to purchase moveable track shelving that will enhance access to case files in the circuit clerk’s office.

Kanawha County Commission, $4,540 to encapsulate and recover civil and criminal index books, and recover law and chancery index books in the circuit clerk’s office.

Lewis County Commission, $10,000 to purchase document scanners, and to scan and index order books in the circuit clerk’s office.

Logan County Commission, $15,000 to digitize microfiche of chancery case files, and to purchase two scanners, public access computers, and a high-volume, cross-cut shredder to dispose of confidential case files that have exceeded the retention requirement in the circuit clerk’s office.

Marion County Commission, $10,000 to scan and index civil law order books in the circuit clerk’s office.

Mason County Commission, $1,576 to purchase updated tax maps, map binders, and one public access computer in the county clerk’s office.

Mercer County Commission, $21,646 to encapsulate, restore, and rebind will books in the county clerk’s office; and to review case files and implement the records retention schedule and purchase lateral track shelving in the circuit clerk’s office.

Mineral County Commission, $18,419 to digitize and microfilm chancery, law, adoption, and criminal order books in the circuit clerk’s office; and to purchase roller shelving, map cabinet, and map sleeves for the county clerk’s office.

Mingo County Commission, $10,000 to digitize and microfilm adoption, chancery, law, and criminal order books in the circuit clerk’s office.

Monroe County Commission, $20,000 to scan and index deed books in the county clerk’s office; and to scan and index order books in the circuit clerk’s office.

Pendleton County Commission, $22,716 to recover and encapsulate court order books, and to digitize and microfilm deed books in the county clerk’s office; and to purchase moveable track shelving that will enhance access to case files in the circuit clerk’s office.

Preston County Commission, $15,085 to purchase an oversize color scanner that will enhance access to survey records and maps in the county clerk’s office; and to purchase multi-media shelving for CD and DVD court recordings in the circuit clerk’s office.

Putnam County Commission, $15,307 to scan and index deed books in the county clerk’s office; and to purchase two color scanners for map cards, assessments, and homestead exemptions in the assessor’s office.

Raleigh County Commission, $12,578 to purchase a color network scanner, and to scan and index map cards in the assessor’s office.

Roane County Commission, $2,227 to purchase a high-volume, cross-cut shredder to dispose of confidential case files that have exceeded the records retention requirement in the prosecuting attorney’s office.

Summers County Commission, $19,518 to digitize and microfilm deed index books and plat maps in the county clerk’s office; to purchase moveable track shelving that will enhance access to order books in the circuit clerk’s office; and to purchase bi-slide moveable track shelving for land books in the assessor’s office.

Tucker County Commission, $32,727 to purchase roller and moveable track shelving that will enhance access to case files and order books in the circuit clerk’s office; and to encapsulate and rebind marriage books and the assessor’s copies of land books in the county clerk’s office.

Upshur County Commission, $12,000 to scan and index chancery and law case files, and to purchase a high-volume, cross-cut shredder in the circuit clerk’s office.

Webster County Commission, $10,000 to index images created through the RMPB Statewide Preservation Project for Deed Books in the county clerk’s office.

Wood County Commission, $12,000 to review case files, implement the records retention schedule, and to purchase a high-volume, cross-cut shredder in the circuit clerk’s office.


Records Management and Preservation Board

West Virginia Archives and History